Finance & Business Operations Coordinator

Job Description

Job Description

Finance & Business Operations Coordinator | Temp to Hire position $34/hr. | Hybrid West Chester, PA

Our client is seeking an experienced Finance & Business Operations Coordinator to support the financial and administrative operations of a large organization. This position will oversee a variety of fiscal, administrative, purchasing, HR coordination, and business operations responsibilities while providing support to senior leadership.

 

The ideal candidate will have a strong background in finance, accounting, budgeting, and administrative management , along with excellent organizational and communication skills.

 

This is a hands-on role for someone who is comfortable managing multiple priorities, working independently, and collaborating with leadership and other departments.

A day in the life of a Finance & Business Operations Coordinator

• Oversee day-to-day fiscal and administrative operations, including budgeting, accounting, purchasing, billing, and financial reporting.
• Assist with the development and management of annual budgets, including tracking expenditures and revenues.
• Monitor financial activity and ensure spending remains aligned with organizational priorities.
• Oversee accounts payable, accounts receivable, purchasing, and related financial processes.
• Prepare financial reports, reconciliations, audit materials, and other fiscal documentation.
• Work with internal departments and leadership on budget planning, financial reporting, and accounting adjustments.
• Manage vendor relationships, purchasing activities, contracts, and related administrative processes.
• Develop and maintain policies, procedures, internal controls, and processes to improve efficiency and accuracy.
• Support leadership with strategic planning, performance measurements, reporting, and special projects.
• Coordinate departmental meetings and ensure smooth administrative operations and internal communication.
• Partner with Human Resources on employee recruitment, onboarding, position changes, separations, and employee records.
• Provide guidance related to timekeeping and oversee payroll submissions.
• Assist with employee training and development initiatives.
• Maintain confidentiality when handling sensitive financial and employee information.
• Supervise and support a small administrative team.
• Perform additional duties and special projects as needed.

Requirements for the Finance & Business Operations Coordinator position

• Bachelor’s degree in Business, Finance, Accounting, or a related field.
• Minimum of 5 years of experience in fiscal and administrative management .
• Minimum of 3 years of supervisory experience .
• Strong knowledge of accounting, accounts payable, accounts receivable, and budgeting.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with employees and leadership at all levels.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidential information and exercise sound judgment.
• General knowledge of HR practices and employment guidelines.
• Valid driver's license required.

Preferred Qualifications

• Master's degree in Business, Finance, Accounting, or a related field.
• Experience with budgeting, financial reporting, procurement, and administrative operations.
• Experience supervising employees or administrative staff.
• Strong problem-solving and decision-making skills.
• Ability to adapt to changing priorities and resolve recurring operational issues.
• Experience working within a government, municipal, or similarly structured organization is a plus.

What We're Looking For

We're looking for someone who can serve as a key financial and administrative resource for a busy department . The right person will be organized, detail-oriented, comfortable working with numbers and budgets, and confident communicating with leadership and employees.

This position would be a strong fit for someone with a background such as Finance Coordinator, Finance & Business Operations Coordinator, Business Operations Coordinator, Finance & Administration Manager, Business Administrator, or Accounting/Administrative Manager who enjoys a role that combines finance, administration, and business operations.

 

EOE employer