Conference Services Coordinator
VP Management LLC
Job Title: Conference Services Coordinator Location: VP Management
Department: Sales & Catering Reports To: Director of Sales
Position Summary:
The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.
Key Responsibilities: Event Planning & Coordination
Department: Sales & Catering Reports To: Director of Sales
Position Summary:
The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.
Key Responsibilities: Event Planning & Coordination
- Collaborate with clients to understand event objectives, requirements, and preferences.
- Develop detailed event orders (BEOs) and timelines for internal departments.
- Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
- Conduct site visits and preconference meetings with clients.
- Serve as the main point of contact for clients from contract signing through event completion.
- Provide timely responses to inquiries and resolve issues with professionalism.
- Build and maintain strong relationships to encourage repeat business and referrals.
- Liaise with banquet, culinary, front office, housekeeping, and engineering teams to ensure flawless execution.
- Communicate changes and updates promptly to all relevant departments.
- Maintain accurate records of event details, contracts, and billing.
- Assist with invoicing and post-event follow-up including feedback collection.
- Support the sales team with proposals, contracts, and client communications as needed.
- Participate in sales calls and presentations when required.
- Assist in up selling hotel services and amenities to maximize revenue.
- Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
- 2+ years of experience in conference services, event planning, or hospitality.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours including evenings, weekends, and holidays as needed.
- Ability to stand and walk for extended periods.
- Lift and carry up to 25 lbs occasionally.
- Navigate event spaces and assist with setup oversight.
Vacancy posted 20 hours ago
Similar jobs that could be interesting for youBased on the Conference Services Coordinator in South Charleston, WV vacancy
$134k - $202k
...ecosystem that transforms how organizations uncover insights, make decisions, and scale impact. As part of our Adoption Services team, you'll play a key role in helping customers harness the full potential of Relativity through dynamic, data-driven experiences...SuggestedRemote workFlexible hoursRelativity
Charleston, WV3 days ago$87.63k - $109.54k
...the day before the posting end date. Job Summary Provide comprehensive transportation and logistics coordination and expertise to the Transmission Field Services organization. Oversee the transportation and logistics needs for Transmission station and line material....SuggestedFull timeFor contractorsWork experience placementWork at office- ...position, pay will be variable by location - See additional job details and benefits below Legendary leadership certifies that our food, service, people and atmosphere are the best. Our Restaurant Managers lead and inspire the service and culinary teams to deliver the...SuggestedWeekly payFlexible hours
Longhorn Steakhouse
Charleston, WV1 day ago - Hospitality Manager - Applebee’s Hospitality Manager - Applebee’s Applebee’s Neighborhood Grill + Bar / Thrive Restaurant Group is looking for the next Hospitality Manager to join our team and help love people with food in the neighborhoods we serve. We want work to be...SuggestedLive outRelocation packageShift work
Applebee's Neighborhood Grill + Bar
Charleston, WV4 days ago $48k
...industry’s top brands such as North Face, Darn Tough, and many many more! Why Work with Us? Are you passionate about high-volume food service and dedicated to delivering exceptional dining experiences? We’re looking for motivated individuals to join our team at our latest...SuggestedHourly payTemporary workSeasonal workWeekend workEarly shiftAlterra Mountain Company
Charleston, WV10 hours ago$56k
...selling Maximize table turnover, sales per guest, and sales per hour Meet and greet guests, investigating and resolving food quality/service issues with guest satisfaction 100% Assist in maintaining efficient operations, appropriate cost controls, and profit management...Hourly payCasual workLocal areaFlexible hoursShift workWeekend workBob Evans
Charleston, WV2 days ago- ...setting goals, delegating tasks to their teams, following up, and reporting results back to their team and other managers.The Guest Service Department Manager’s responsibilities may include making sure Crew and Managers deliver a great customer experience, that sales...Temporary workFlexible hoursShift work
McDonald's Corporation
Charleston, WV2 days ago - ...characteristics for a manager at Mex1 Coastal Cantina. NOW HIRING FULL TIME: Restaurant Managers Responsibilities Seeks out and uses service-related guest feedback and takes appropriate action to continually improve the level of service, drive overall guest satisfaction,...Full timeImmediate startFlexible hours
MEX 1 Coastal Cantina
Charleston, WV10 hours ago - A leading fast-food franchise is seeking a motivated individual for a supervisory position. You will support the Restaurant General Manager and ensure the team meets company standards. Responsibilities include managing inventory and delivering quality food in a timely ...
Taco Bell
Charleston, WV10 hours ago $10.5 - $12 per hour
...dedicated to your success! We are committed to ensuring our employees receive proper training in order to provide excellent customer service to our customers on every visit. We offer full-time hours and a valuable management and leadership experience with competitive pay....Hourly payFull timePart timeTraineeship7-Eleven
South Charleston, WV10 hours ago- ...environment for employees and customers. ~ Must be at least 18 years old. ~1-3 years of supervisory experience in either a food service or retail environment, including Profit and Loss responsibility. ~50-Hour Work Week. ~ High School Diploma or GED preferred,...Hourly payTemporary workImmediate startShift work
Taco Bell
South Charleston, WV1 day ago - ...Requirements and Essential Functions: ~ Must be at least 18 years old. ~1-3 years of supervisory experience in either a food service or retail environment, including Profit and Loss responsibility. ~50-Hour Work Week. ~ High School Diploma or GED, preferred,...Temporary workImmediate startShift work
Taco Bell
Charleston, WV1 day ago - To eat. To laugh. To share. That's why people come to Pizza Hut. It's the calling of our Restaurant General Managers to make them feel like family with smiles, teamwork and dedication. If you're an experienced restaurant or retail manager, think about a career with Pizza...
America's Pizza Company, LLC
Charleston, WV10 hours ago - ...your success! We are committed to ensuring our employees receive proper training so they can confidently provide excellent customer service to our customers every time they visit. A strong “promote from within” philosophy providing advancement opportunities for all...Hourly payFull timeTraineeshipImmediate start
7-Eleven
South Charleston, WV3 days ago - ...customers. Job Requirements and Essential Functions Must be at least 18 years old. 1-3 years of supervisory experience in either a food service or retail environment, including Profit and Loss responsibility. 50-Hour Work Week. High School Diploma or GED preferred, but not...Hourly payTemporary workImmediate startShift work
Taco Bell
Charleston, WV4 days ago - ...The Michaels Companies is seeking a Retail Events Coordinator to plan, coordinate, and facilitate events in the South Charleston Michaels... ...classes, and other events. You will deliver friendly customer service, help guests shop, and manage checkouts, truck unloading,...
The Michaels Companies, Inc.
Charleston, WV10 hours ago $45k - $60k
...time work during business hours, Monday through Friday. Some holidays and weekends are required. The job opportunity is not a Civil Service position and is not covered under the Administrative Rule of the WV Division of Personnel. The state of West Virginia offers...Full timeTemporary workPart timeRemote workMonday to FridayNight shiftWeekend workState of West Virginia
Charleston, WV22 hours ago- ...Depot Department Supervisors lead, train, coach and develop associates in each department to ensure customers receive excellent service and can easily find the merchandise they need. In addition, they provide valuable input into operational and merchandising decisions...
- ...project execution from preconstruction through project closeout.Manage subcontractor procurement, contract negotiations, scheduling, coordination, and performance.Oversee both self-performed work and subcontracted scopes across multiple projects.Ensure successful execution...Contract workFor subcontractorWork at office
- ...Manager to run shifts, supervise a team, and uphold brand standards. You’ll handle duties with a positive approach, ensure timely service, and maintain food safety and inventory control. The role requires 18+ years old, basic math and computer skills, reliable transport...Hourly payShift work
Workstream
Nitro, WV1 day ago - ...Store Event Coordinator Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide... ...and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking...Local areaFlexible hoursNight shiftEarly shift
- ...older to apply Must be legal to work in the US Must have weekend availability (Saturday OR Sunday) Previous restaurant or service experience preferred, but not required Thank you for your interest in working at our Pizza Hut, we look forward to reviewing your...Shift workWeekend work
- ...greater West Lafayette, Indiana area. Careers at Special Events Coordinator Working for the Purdue For Life Foundation offers a unique... ...required. One year of experience in event planning or conference coordination or hospitality management required. Job Level:...Full timeImmediate startWeekend workAfternoon shift
- ...About TP TP is a leading global provider of digital business services. We partner with the world's most prominent brands to optimize... ..., Benefits Verification, Patient Support Program, Care Coordination, or Case Management operations HIPAA and compliance awareness...Ongoing contractMonday to FridayFlexible hours
Teleperformance USA
Charleston, WV4 days ago - ...through coaching, training, and support to Process Engineers and line management. Continuous Improvement & Cost Optimization Lead and coordinate improvement projects focused on: Increasing site competitiveness Reducing manufacturing, raw material, and logistics costs...
Nexans
Charleston, WV10 hours ago - ...Category : Marketing About TP TP is a global, digital business services company. We deliver the most advanced, digitally powered business services to help the worlds best brands streamline their business in meaningful and sustainable ways. With more than 5...Local areaRemote workWork from home
Teleperformance USA
Charleston, WV4 hours ago - ...the store’s goals related to retail and service sales, guest loyalty (including credit)... ...Attend corporate business meetings and conferences WORKING CONDITIONS Continuous mobility... ...up to 25 lbs. during shift Continuous coordination and manipulation of objects during shift...Full timeWork experience placementWork at officeLocal areaFlexible hoursShift workAfternoon shift
Ulta Beauty
Charleston, WV3 days ago - ...Drive continuous improvement initiatives and remove barriers that impact performance Monitor and enhance cross-functional support services, including IT, HR, Finance, and Accounting Build and develop high-performing teams through hiring, coaching, training, and succession...
Gestamp Automoción S.A.
South Charleston, WV22 hours ago $75k - $95k
...processes as the company continues to grow. Key Responsibilities Serve as the primary contact for facilities management and vendor coordination, while maintaining OSHA and company safety compliance, including regular safety meetings. Manage daily operations across...Work at officeLocal areaKeller Executive Search
Charleston, WV2 days ago- ...5.00/hr. w2 JN -082026-108204 Responsibilities: Manage coordination of Technical Operations contracts and purchase requisitions/purchase... ...as back-up to lead those meetings as needed. Provide other services and deliverables as mutually agreed as needs arise....Hourly payContract workPart timeLocal areaRemote work
Eliassen Group
Charleston, WV4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Conference Services Coordinator. Be the first to apply!
