Conference Services Coordinator
VP Management LLC
Job Title: Conference Services Coordinator Location: VP Management
Department: Sales & Catering Reports To: Director of Sales
Position Summary:
The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.
Key Responsibilities: Event Planning & Coordination
Department: Sales & Catering Reports To: Director of Sales
Position Summary:
The Conference Services Coordinator is responsible for planning, coordinating, and executing meetings, conferences, and events held within the hotels event spaces This role serves as the primary liaison between clients and hotel departments to ensure seamless event execution and exceptional guest satisfaction.
Key Responsibilities: Event Planning & Coordination
- Collaborate with clients to understand event objectives, requirements, and preferences.
- Develop detailed event orders (BEOs) and timelines for internal departments.
- Coordinate logistics including room setups, audiovisual needs, catering, signage, and décor.
- Conduct site visits and preconference meetings with clients.
- Serve as the main point of contact for clients from contract signing through event completion.
- Provide timely responses to inquiries and resolve issues with professionalism.
- Build and maintain strong relationships to encourage repeat business and referrals.
- Liaise with banquet, culinary, front office, housekeeping, and engineering teams to ensure flawless execution.
- Communicate changes and updates promptly to all relevant departments.
- Maintain accurate records of event details, contracts, and billing.
- Assist with invoicing and post-event follow-up including feedback collection.
- Support the sales team with proposals, contracts, and client communications as needed.
- Participate in sales calls and presentations when required.
- Assist in up selling hotel services and amenities to maximize revenue.
- Bachelor's degree in Hospitality Management, Event Planning, or related field preferred.
- 2+ years of experience in conference services, event planning, or hospitality.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours including evenings, weekends, and holidays as needed.
- Ability to stand and walk for extended periods.
- Lift and carry up to 25 lbs occasionally.
- Navigate event spaces and assist with setup oversight.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Conference Services Coordinator in South Charleston, WV vacancy
- ...Experience in any of these industries is a plus: Sales Banking Hospitality Retail Management Automotive Sales Customer Service Recruiting Healthcare Real Estate Fitness Marketing Previous sales experience is preferred, but we will train the...SuggestedHourly payFull timeLocal areaMonday to FridayWeekend workAfternoon shift
- Hospitality Manager - Applebee’s Hospitality Manager - Applebee’s Applebee’s Neighborhood Grill + Bar / Thrive Restaurant Group is looking for the next Hospitality Manager to join our team and help love people with food in the neighborhoods we serve. We want work to be...SuggestedLive outRelocation packageShift work
Applebee's Neighborhood Grill + Bar
Charleston, WV22 hours ago - ...pay will be variable by location - See additional job details and benefits below Legendary leadership certifies that our food, service, people and atmosphere are the best. Our Restaurant Managers lead and inspire the service and culinary teams to deliver the...SuggestedWeekly payFlexible hours
Longhorn Steakhouse
South Charleston, WV3 days ago - A leading fast-food franchise is seeking a motivated individual for a supervisory position. You will support the Restaurant General Manager and ensure the team meets company standards. Responsibilities include managing inventory and delivering quality food in a timely ...Suggested
Taco Bell
Charleston, WV1 day ago - ...Overview Role: Environmental Services Department Manager Join Healthcare Services Group (HCSG) as an Account Manager, leading housekeeping, laundry, and floor care teams in a long-term care facility. At HCSG, we are passionate about positively impacting the communities...SuggestedFull timeLocal areaShift work
Healthcare Services Group
Charleston, WV22 hours ago - Division Manager The Division Manager provides leadership, guidance, and support, ensuring achievement of operational and financial objectives for the shops within the division. Job Duties • Sets the strategy and growth plan for a Division and ensures the execution...
Genuine Parts Company
Charleston, WV1 day ago $25 per hour
...Trillium Foundation is seeking a General Manager in Training to lead key areas of a high-volume restaurant, focusing on team leadership, service quality, and operational execution. Starting Pay is $25/hr+ (Full-Time, based on experience) with expected annual compensation...Full timeOntario Trillium Foundation
Charleston, WV3 days ago- Description: At KFC, we feed the world. But we do more than fill people up. We fulfill their life. Our meals matter, and when we serve them with southern hospitality, we make our customer's day. So our jobs are more than a paycheck - they're about being independent...
KFC
Charleston, WV2 days ago $10.5 - $12 per hour
...dedicated to your success! We are committed to ensuring our employees receive proper training in order to provide excellent customer service to our customers on every visit. We offer full-time hours and a valuable management and leadership experience with competitive pay....Hourly payFull timePart timeTraineeship7-Eleven
South Charleston, WV1 day ago- ...Requirements and Essential Functions ~ Must be at least 18 years old. ~1-3 years of supervisory experience in either a food service or retail environment, including Profit and Loss responsibility. ~50-Hour Work Week. ~ High School Diploma or GED preferred,...Hourly payTemporary workImmediate startShift work
Long John Silver's
Charleston, WV22 hours ago - ...the role. Actual pay may differ depending on these factors. What's in it for you? The Atrium SPIRIT is a belief in the power of Service, Perseverance, Inclusion, Respect, Innovation, and Teamwork to create an environment where everyone thrives. We go above and beyond...Part timeFlexible hoursShift workNight shiftDay shift
$18 per hour
...exciting opportunity for you to join our team as a Shift Leader at Chick-fil-A Southridge Center! Bring your leadership and customer service skills to our restaurant and help lead our dynamic team — whether on the Front of House or Back of House side. At Chick-fil-A...Flexible hoursShift workOntario Trillium Foundation
Charleston, WV3 days ago- ...setting goals, delegating tasks to their teams, following up, and reporting results back to their team and other managers. The Guest Service Department Manager's responsibilities may include making sure Crew and Managers deliver a great customer experience, that sales...Temporary workFlexible hoursShift work
- ...project execution from preconstruction through project closeout.Manage subcontractor procurement, contract negotiations, scheduling, coordination, and performance.Oversee both self-performed work and subcontracted scopes across multiple projects.Ensure successful execution...Contract workFor subcontractorWork at office
$108.81k - $174.1k
...the Engagement Center. This role oversees assigned engagement center operations, associate development, quality assurance, training, service delivery, and customer experience strategies across all customer interaction channels.The Director leads initiatives focused on...Full timeWork experience placementRemote work$60k - $75k
...yet simple solutions that cut through complexity and drive meaningful progress. Role Summary We're looking for an Event Marketing Coordinator to join our team, reporting to Peter, our co-founder. This role owns the planning and execution of Oden's in-person events (...Remote workOden Technologies
Charleston, WV1 day ago- ...older to apply Must be legal to work in the US Must have weekend availability (Saturday OR Sunday) Previous restaurant or service experience preferred, but not required Thank you for your interest in working at our Pizza Hut, we look forward to reviewing your...Shift workWeekend work
- ...Supply Chain & Continuous Improvement Lead supply chain and distribution strategies to support organizational growth and customer service objectives Optimize inventory planning, scheduling, and product flow throughout the network Identify opportunities to automate, streamline...Temporary work
Confidential Jobs
Charleston, WV1 day ago - ...the store’s goals related to retail and service sales, guest loyalty (including credit)... ...Attend corporate business meetings and conferences WORKING CONDITIONS Continuous mobility... ...up to 25 lbs. during shift Continuous coordination and manipulation of objects during shift...Full timeWork experience placementWork at officeLocal areaFlexible hoursShift workAfternoon shift
Ulta Beauty
Charleston, WV14 hours ago $132k - $198k
...the organization and client, manages complex customer relationships, and is responsible for analyzing and identifying value-added services that match customer needs with solution selling. The position drives long range plans for customer sites to obtain optimum efficiency...Temporary workFor contractorsFlexible hoursKenco Group
Charleston, WV4 days ago- ...strategy to drive adoption. Cross-Functional Team Management Work with a cross-functional team on delivering requirements, ensuring service delivery and execution of requested enhancements or improvements to the platform. Engage and manage key strategic partnerships...Work at officeImmediate start
DeepSea Power & Light Inc
Charleston, WV1 day ago - West Virginia Rivers Coalition is seeking an Operations Manager to independently manage recurring operational tasks and the systems, processes, and records supporting finance, HR, development, and administrative functions. The role ensures routine work is completed accurately...
The Edventure Group
Charleston, WV15 hours ago $45k - $55k
...particularly Microsoft 365 applications such as Teams and SharePoint. Provide first-line staff support, troubleshoot routine issues, and coordinate with software vendors or technical support when needed. Administer the donor CRM in coordination with the Development Director,...Full timeContract workCasual workWork at officeRemote workWork from homeHome officeDay shiftAfternoon shiftThe Edventure Group
Charleston, WV13 hours ago$71.3k - $154k
...requirements and contract objectives. This role plans, directs, and coordinates operational activities, manages scope, schedule, cost, quality... ...Lead day-to-day operations for DDLC task areas, ensuring services are delivered on time, within budget, and in accordance with...Contract workFor contractorsFor subcontractorWork at officeWorldwideASM Research, An Accenture Federal Services Company
Charleston, WV1 day ago$56.3k - $85k
...a leading public sector solutions implementation and operations improvement firm that partners with health, education, and human services agencies to improve lives. Founded in 1986, PCG employs approximately 2,000 professionals throughout the U.S.-all committed to delivering...Full timeFor contractorsWork experience placementH1bWork at officeLocal areaRemote workPublic Consulting Group
Charleston, WV1 day ago- ...mailed out Preparation and processing of all mail sent to and from the Operations Center via UPS, USPS and any other delivery services Processing of returned mail, including preparation, scanning and archiving into FCM Completing the returned mail workflow process...Local areaNight shift
United Bankshares
Charleston, WV3 days ago - .... Complete written reports on all emergencies. Assist in coordinating tenant operational needs with appropriate airport departments.... ...management, emergency response, problem resolution, and customer service Ability to: Monitor and evaluate diversified airport...Contract workLocal areaNight shiftRotating shift
West Virginia International Yeager Airport
Charleston, WV1 day ago $75k - $95k
...Serve as the primary contact for facilities management and vendor coordination, while maintaining OSHA and company safety compliance,... ...company holidays. Keller is a recruitment agency that provides services to clients ranging from startups and non profits to...Work at officeLocal areaKeller Executive Search
Charleston, WV12 days ago- ...properties.• Manage and supervise maintenance staff and their work.• Coordinate, schedule, and supervise maintenance projects.• Perform... ...Collaborate with the marketing representative to provide exceptional service for our tenants.• Track service contract expiration dates and...Full timeContract workFor contractorsWork at office
West Virginia Society of CPAs
Charleston, WV1 day ago $135k - $162k
Description Join Amazon's Pathways Operations internship and tackle real-world operational challenges at one of our dynamic facilities. Over 12 weeks, you'll be embedded within a state-of-the-art Fulfillment Center, Sort Center, Delivery Station, or Amazon Air site, leading...Full timeSummer workInternshipSummer internshipImmediate startAmazon
Charleston, WV1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Conference Services Coordinator. Be the first to apply!
