Information Technology Project Coordinator

A leading client of ours in Indianapolis is seeking an organized and proactive IT Project Coordinator to support the planning, coordination, and execution of technology projects across the organization. This role will work closely with Project Managers, technical teams, business stakeholders, and vendors to keep projects organized, maintain accurate documentation, track deliverables, and ensure key milestones stay on schedule.

This is an excellent opportunity for someone with strong organizational and communication skills who wants to continue developing their career in IT project management.

This role is contract and fully onsite in Downtown Indy (No C2C)

What You'll Do

• Support Project Managers with the planning, coordination, and execution of IT projects and initiatives.
• Track project tasks, milestones, dependencies, risks, issues, and action items.
• Maintain project plans, schedules, status reports, meeting notes, and other project documentation.
• Coordinate project meetings, prepare agendas, document decisions, and follow up with stakeholders on outstanding action items.
• Work with technical teams and business stakeholders to monitor progress and help keep projects on schedule.
• Assist with resource coordination, scheduling, and communication across multiple project teams.
• Identify potential delays, risks, or dependencies and escalate them to the appropriate Project Manager or project leadership.
• Support project reporting by gathering updates and maintaining dashboards, trackers, and status reports.
• Coordinate with third-party vendors and internal teams as needed throughout the project lifecycle.
• Help ensure project documentation and deliverables are organized, current, and easily accessible.
• Support project closeout activities, including documentation, lessons learned, and transition to operational teams.

What We're Looking For

• 1–3+ years of experience in project coordination, IT project support, PMO support, or a similar role .
• Experience supporting technology, software, infrastructure, cybersecurity, data, or other IT-related projects preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Comfortable working with both technical and non-technical stakeholders.
• Experience tracking project schedules, deliverables, risks, issues, and action items.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Word, Outlook, and Teams .
• Experience with project management or collaboration tools such as Microsoft Project, Smartsheet, Jira, Azure DevOps, Monday.com, or similar platforms is a plus.
• Familiarity with Agile, Waterfall, or hybrid project methodologies is preferred

Preferred Qualifications

• Bachelor's degree in Business, Information Technology, Computer Science, or a related field, or equivalent professional experience.
• Previous experience working within an IT department, PMO, consulting organization, or technology-driven environment .
• Exposure to Agile/Scrum environments.
• CAPM, Scrum, or other entry-level project management certification is a plus but not required.