Property Assistant- Real Estate

Property Assistant

At Hendricks Commercial Properties, we value people who value people. We believe in creating environments where communities thrive, and we encourage our team to embrace the freedom to do amazing things. We didn't come this far to only come this farjoin us in making a real impact.

We offer more than just a job. Our benefits include flexible work hours, a free Beloit Club membership for employees at our Beloit headquarters, Employee Discounts, Paid Time Off, Training & Development Opportunities, 401K Match, Medical Benefits, 24/7 Online Care, and Pet Insurance. You'll also enjoy working in a beautifully designed office, situated in a dynamic downtown area with access to great amenities that enhance your day-to-day experience. At Hendricks, you'll have the opportunity to teach what you know and learn what you don'tand community matters here.

The Property Assistant position is responsible for supporting regional operational infrastructure across Real Estate Operations. This role ensures accurate system administration, documentation control, vendor compliance tracking, fleet coordination, and project tracking within an assigned region.

Your ability to own your work and drive success will make a direct impact on the communities we serve.

Your Key Responsibilities

• Administrator for regional work order and purchase order systems
• Oversees regional invoice routing and documentation accuracy within established workflows
• Maintains contractor insurance documentation and vendor compliance record
• Organized and submits required inspections, warranties, and compliance documentation into designated systems
• Manages regional master files including purchase orders, completed capital projects, and maintenance documentation
• Maintains regional project tracking logs and generates reminders for time-sensitive initiatives
• Oversees leased fleet coordination including tracking, invoicing organization, fuel documentation, and reporting support
• Supports regional budget planning by organizing fleet and operational data as requested by leadership
• Completes day-to-day tracking of paperwork and data entry.
• Manages door and access control coordination for tenants and employees within assigned region
• Oversees security camera system coordination within assigned region
• Reviews and monitors system data integrity within Yardi and related operational platforms
• Assists in preparation of regional operational reporting packages as requested
• Coordinates cross-functional meetings, documentation, and follow-up tracking for regional initiatives
• Supports both Facilities Directors and Real Estate Managers with regional administrative projects
• Completes day-to-day tracking of paperwork and data entry
• Assists with miscellaneous regional projects as assigned
• All other duties as assigned

Compensation

This position offers a competitive starting salary, with opportunities for growth based on performance and tenure. Hard work matters, and we reward it.

Requirements

Qualifications Required

• High school diploma or equivalent

Experience and/or Training

• Strong organizational and administrative experience
• Experience coordination documentation, compliance, or system administration
• Ability to manage multiple priorities independently
• Strong commitment to a team-oriented approach.
• Strong personal skills to interact with tenants, vendors, contractors, and HCP Management

Technology/Equipment

• Proficiency in Microsoft Office including Word, Excel, and Outlook.

Preferred Qualifications

Degree from a two or four-year college or university.

Experience and/or Training with Yardi software

Mandatory Requirement

• U.S. Work Authorization (required).

Challenge Accepted? At Hendricks Commercial Properties, we don't just keep our word, we make an impact. If you're ready to be the CEO of your job, embrace the freedom to do amazing things, and take your career to the next level, we'd love to have you on our team.