Accounts Payable & Receivable Supervisor

Job Description:

Work Location Manteca, CA

Position Purpose

Under minimal supervision, the AP/AR Supervisor oversees the accounts payable (AP) and accounts receivable (AR) team, enforces internal controls, supports month-end activities and ensures compliance with company policies and accounting standards. This role provides day-to-day administrative and technical support to the AP and AR admins. This position also ensures accurate, timely processing of customer billings, collections, vendor payments and reconciliations.

Functional Responsibility

• Supervises the day-to-day operations and assigned staff in accordance with management's direction
• Leads in a constructive manner by example; demonstrates and encourages a strong work ethic and fosters an environment of trust and respect
• Guides team in the proper use of assets and resources to avoid waste and ensure cost-effective operations
• Monitors performance and regularly communicates with team to achieve mutual understanding, maintain level of productivity, and deliver desired results
• Partners with immediate manager to determine staffing needs
• Ensures employees have a safe, healthy, and rewarding work environment, provides applicable safety training and resolves/reports safety issues to management
• Supports change initiatives and company decisions in an effective manner
• Immediately informs management and addresses employee issues, concerns, and complaints in an objective and confidential manner
• Ensures employees are trained on the policies, processes, and procedures related to functional area; maintains company and regulatory compliance during day-day-operations
• Adheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities

Essential Duties

Accounts Receivable (AR):

• Supervises miscellaneous invoicing and/or credit memos, cash application, and collections processes
• Monitors customer accounts, aging reports, and credit limits
• Resolves billing discrepancies and customer payment issues
• Ensures timely and accurate posting of receipts
• Prepares AR reports for management and assist with forecasting cash flow

Accounts Payable (AP):

• Supervises invoice processing, matching, and payment cycles
• Ensures timely payment of vendors in accordance with terms
• Reviews and approves invoices and payment batches
• Resolves vendor inquiries and discrepancies
• Maintains accurate vendor records and W-9 documentation
• Processes annual 1099's

Supervision & Leadership:

• Trains, mentors, and evaluates AR/AP staff
• Assigns workloads and ensures deadlines are met
• Establishes and improves procedures for efficiency and accuracy
• Enforces internal controls and segregation of duties
• Adheres to departmental GPS (Performance Management) guidelines and ensures proper GPS documentation; trains employees to do the job; identifies and makes suggestions for training needs and development opportunities
• Assesses current practices and procedures, and makes recommendations for improvements

Accounting & Reporting:

• Assists with month-end and year-end close
• Prepares and reviews reconciliations and manual journal entries (AR, AP, cash, accruals)
• Supports audits by providing documentation and explanations
• Ensures compliance with GAAP and company policies
• Performs ad hoc analysis and projects as requested

*Other duties may be assigned

Non-Essential Duties

Minimum Requirements

Education and Experience

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• 5-7 years of AR/AP or general accounting experience
• 2-3 years of prior supervisory or lead experience required

Knowledge, Skills, and Abilities

• Strong understanding of AR/AP processes and internal controls
• Proficiency in accounting software and ERP systems (SAP preferred)
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reporting)
• Excellent organizational and problem-solving skills
• Strong communication and leadership abilities
• Ability to influence and lead a team of up to 6 direct reports

Working Conditions

General office environment

Work Standards

• Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
• Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
• Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
• Follows all Company policies and procedures

Additional Comments

Management retains the discretion to add to or change the duties of the position at any time.

California Pay Transparency Disclaimer: This is a Exempt position. The pay range for this position is $64,998.24 to $101,552.88. It is not typical for an individual to be hired at or near the top of the range for their role. Actual placement within range will be contingent upon a number of factors, including but not limited to the candidate's qualifications, education, experience, internal equity and alignment with market data.

Delicato Family Wines offers its employees a generous and comprehensive benefits package. The core health insurance components include medical, dental and vision, where Delicato covers nearly the entire cost for employees and a large percentage for dependents. Additional health benefits include life, disability and flexible spending accounts. Other benefits include 401(k) with generous company match, discretionary profit sharing, paid time off (PTO), paid holidays, wine & merchandise discounts, tuition reimbursement, gym discounts & many more.

NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the abse...

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