Accounting Clerk

Accounting Clerk

Job Description

The Accounting Clerk supports the finance function by processing vendor invoices, performing check runs, and managing collections on past-due accounts. This role focuses on accurate and timely handling of accounts payable and accounts receivable activities while using standard office software to maintain organized financial records.

Responsibilities

• Process vendor invoices accurately and in a timely manner, ensuring proper coding and compliance with internal procedures.

• Perform regular check runs, including preparing payments, verifying supporting documentation, and maintaining records of disbursements.

• Monitor and collect on past-due accounts by following up with customers, documenting communications, and updating account status.

• Support accounts payable activities, including invoice entry, reconciliation, and resolution of discrepancies.

• Support accounts receivable activities, including posting payments, tracking outstanding balances, and assisting with aging reports.

• Use MS Excel, Word, and Outlook to prepare and maintain financial documents, correspondence, and reports.

• Collaborate with internal teams to clarify invoice details, payment terms, and account issues as needed.

• Maintain organized and accurate financial files to support audits and internal reviews.

Essential Skills

• 1–2+ years of experience in accounts payable and accounts receivable.

• Hands-on experience with collections and managing past-due accounts.

• Proficiency in MS Excel for basic spreadsheets and data entry.

• Proficiency in MS Word for creating and editing documents.

• Proficiency in MS Outlook for email communication and calendar management.

• Strong attention to detail and accuracy in financial data entry.

• Ability to follow established accounting processes and procedures.

• Effective communication skills for interacting with vendors and internal stakeholders.

Additional Skills & Qualifications

• Background in accounting or a related business discipline (BvA or similar qualification).

• Experience working in a fast-paced office environment.

• Strong organizational skills and ability to manage multiple tasks and deadlines.

• Comfort with using office technology and standard business software.

Work Environment

This is a 100% on-site position in a traditional office setting, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The role uses standard office technologies, including computers with MS Excel, Word, and Outlook. The environment supports a contract-to-hire arrangement, offering the potential to transition from contract status to a long-term opportunity based on performance and business needs.

Kaitland Clawson

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Job Type & Location

This is a Contract to Hire position based out of Suffolk, VA.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Suffolk,VA.

Application Deadline

This position is anticipated to close on Jul 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.