Executive Assistant - Advanced Synthesis_26-05152

Job Description

Job Description

Job Title: Executive Assistant – Advanced Synthesis ID: 26-05152 Location: Morristown, NJ 07960/ Chicago, IL 60611 Duration: 12 Months NOTE

: The ideal location for this person would be Chicago, IL, but the role can be 100% remote. At some time in the future, the goal would be for this person to convert employee, and at that time potentially work from a Chicago area office, which is why that location is preferred. Position Summary

The Executive Assistant, US Advanced Synthesis reports into the Global Head of Advanced Synthesis's PMO and acts as a highly proactive, organized, and technology-savvy Executive Assistant to support senior leaders within the Advanced Synthesis business in the United States. This role provides executive support to multiple leaders across fast-paced, highly matrixed, global Advanced Synthesis business platform. n addition to traditional executive support responsibilities, this individual will play an important coordination role across U.S.-based leadership activities, events, and organizational initiatives. The role requires someone who is highly adaptable, operationally minded, comfortable working across time zones and functions, and energized by creating structure, efficiency, and seamless coordination in dynamic environments. The ideal candidate is resourceful, detail-oriented, and forward-thinking, with strong judgment, excellent communication skills, and a passion for leveraging technology and process improvements to enhance productivity and effectiveness. Primary responsibilities are Calendar Management; Expense Management (documenting, recording, uploading) Event and travel planning Scheduling conferences, Sales Meetings, Partner with EMEA-based EAs to support EMEA managers traveling in the US Executive Support Provide executive administrative support to multiple U.S.-based senior leaders within the Advanced Synthesis organization Manage complex calendars across multiple time zones, functions, and stakeholder groups Coordinate domestic and international travel arrangements, itineraries, logistics, and expense management Support meeting preparation, agenda coordination, action tracking, and follow-up activities Help prioritize competing requests and ensure smooth day-to-day executive operations Maintain a high degree of professionalism, discretion, confidentiality, and responsiveness Coordination & Operational Support Coordinate U.S.-based leadership meetings, workshops, town halls, customer visits, and organizational events Support planning and logistics for leadership team meetings, conferences, site visits, and commercial events Partner closely with site teams, internal communications, commercial teams, and leadership stakeholders to coordinate activities and ensure alignment Assist with tracking organizational communications, meeting cadences, event planning activities, and leadership engagement initiatives Coordinate travel logistics and scheduling support related to leadership meetings and broader organizational activities Serve as a key coordination point for U.S.-based activities supporting the broader Advanced Synthesis leadership team Leverage technology, digital tools, and automation opportunities to improve efficiency, organization, and communication workflows Support continuous improvement of administrative processes, coordination practices, and operational organization Utilize collaboration and productivity tools effectively across a globally distributed organization Help establish streamlined ways of working and improve visibility across leadership activities and priorities Education Bachelor's Degree in Business Administration or related field Preferred: Master's Degree in Business Administration or related field Advanced - 5-10 years' experience in Life Science Industry PMO certification Preferred skills Wrike - Project Management/Campaign and Marketing Management tool (or similar tool) Utilizing AI for Governance Management Technical Curiosity to learn new tools The hourly rate for this position is between $60.00-$65.00 per hour. Compensation: Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate].

Benefits: Sunrise offers ACA compliant medical coverage/dental insurance/vision insurance to all employees. We also offer Sick time benefits as required per State regulations. \nCompany Description

Founded in 1990, Sunrise Systems is an award winning IT/Professional Staffing firm to Fortune 500 and State/Local Government Agencies. Company Description

Founded in 1990, Sunrise Systems is an award winning IT/Professional Staffing firm to Fortune 500 and State/Local Government Agencies.