Executive Assistant & Operations Coordinator

Executive Assistant/Operations Coordinator

ADP is hiring an Executive Assistant/Operations Coordinator. This position is hybrid, working in the office three days a week and from home two days a week.

Position Summary

Provides executive and operational support to senior SBS leadership, including the SVP of Core SBS, VP of Operations, and, as needed, the SBS President. This role serves as a trusted partner responsible for managing executive priorities, coordinating resources, and leading the planning, resourcing, and execution of large-scale internal meetings, events, and initiatives. The ideal candidate is highly organized, proactive, and skilled at managing multiple priorities while collaborating across diverse stakeholders.

Key Responsibilities

Executive Support

• Provide confidential support to senior SBS executives.
• Manage complex calendars, travel, meeting schedules, and executive communications.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate follow-up on key action items and leadership priorities.
• Prepare, submit, and reconcile executive expense reports and reimbursements using Concur, ensuring accuracy and compliance with company policies.
• Handle sensitive information with professionalism and discretion.

Strategic Planning & Operations

• Lead the planning, coordination, and execution of large-scale SBS and ADP internal meetings, leadership events, and organizational initiatives.
• Coordinate resources, timelines, deliverables, and stakeholder communications to ensure successful outcomes.
• Track progress on key projects and operational priorities, identifying risks and driving resolution.
• Prepare executive summaries, dashboards, and status updates for leadership review.
• Facilitate cross-functional collaboration and alignment across teams.

Organizational Support

• Serve as a central point of coordination between leadership teams and business partners.
• Support divisional communications, employee engagement activities, and leadership meetings.
• Identify opportunities to improve processes, efficiency, and organizational effectiveness.
• Ability and willingness to travel domestically throughout the U.S. to support leadership meetings, offsites, organizational events, and strategic initiatives.
• Overnight travel is required, with a minimum of four trips annually and additional travel based on business needs.

Required Qualifications

• 3+ years of experience supporting executives, business leaders, or managing projects and initiatives.
• Strong organizational, communication, and stakeholder management skills.
• Advanced proficiency with Microsoft Office, Outlook, Teams, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience handling confidential information with discretion.
• Travel is required as needed (approximately 10-20% travel)
• A college degree is great but not required. What's more important is having the skills to do the job.

Core Competencies

• Executive Presence
• Strategic Planning & Coordination
• Project & Event Management
• Communication & Relationship Building
• Problem Solving & Critical Thinking
• Organization & Prioritization
• Adaptability & Accountability