Change Order Admin

Change Order Admin

New York, NY

Company Overview

At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company's long-term success.

Job Summary

Cost Control at JRM is seeking a Change Order Admin to join their team. The admin will serve as the point of entry for all Work Orders and Extras for the Change Order Department.

Responsibilities

• Serve as point of entry for all Work Orders and Extras for the Change Order Department
• Perform data processing of change orders, including scanning, filing, and distributing drawings/sketches in an electronic version.
• After applications are approved; create Lien Waivers and distribute to Subcontractors
• Track receipt of Original Lien Waivers and other pertinent documentation
• Enter information into Timberline; Create Client Change Requests, Subcontracts, Subcontractor Change Orders and Purchase Orders
• Verify supporting documentation (Back-up)
• Verify and document Subcontractor paperwork (insurance certificates, Lien Waivers, Signed Subcontracts)
• Communicate with Field Supervisors as needed
• Manage project documentation
• Create and assemble new job files while maintaining existings
• Printing and distribution of Work Order email attachments
• Track and document problem Work Orders
• Enter Work Orders and Recaps
• Track new jobs for subcontractor contact information changes
• Generate outstanding proposal reports
• Contact subcontractors for missing proposals
• Report and coordinate with Cost Managers
• Printing and distribution of Work Order email attachments
• Entering & Reviewing Work Orders and Recaps as well as tracking and documenting problem Work Orders
• Track new jobs for subcontractor contact information changes
• Confirm reason for Change Order voids and alert Purchase Order Department.
• Review subcontractor values on Change Orders and confirm with PM/PD for subcontractor agreement
• Confirm moves or changes in values with accounting
• Create Change Orders and Purchase Orders in emergency situations
• Review PM Aging Extra reports and report any discrepancies to Director of Field Operations
• Manage and maintain new job folder data requirements
• Processing all purchase orders

Qualifications

• Experience in an administrative support role in a fast-paced office setting is ideal
• Excellent organization and attention to detail skills
• Strong written and verbal communication skills
• Adaptability in a fast-paced and ever-changing environment

Computer Systems

• Microsoft Office (Word, PowerPoint, Excel, and Outlook)

Salary Information

To the extent this role is performed in New York City, the salary range is $67,000-$75,000.

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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