Executive Personal Assistant

Job Description

Job Description

The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities.

The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

The candidate’s responsibilities will include:

• Executive support including Outlook management and special assignments such as (~30%):
• Record and accurately file key takeaways, decisions, and action items following client presentations, internal staff meetings, and training workshops;
• Ensure the Executive team is fully prepared to lead staff training presentations by creating, organizing, and distributing presentation materials;
• Use Microsoft Office (Excel, PowerPoint, and Word formats) for a variety of tasks including developing content for training;
• Conduct special projects such as data aggregation and metrics using Microsoft SharePoint for filing;
• General event support for Staff Meetings, holiday party, and special events;
• Coordinate projects between Executive Management and team members; and
• Collect client feedback and help company leaders create training opportunities based on key improvement areas;

• Schedule and complete personal tasks and property management as needed (~70%):
• Mail processing, appointment scheduling, copying keys, and returning items to vendors or stores;
• Supervise and manage vendors for home maintenance, renovations, and landscaping;
• Car services including routine maintenance;
• Property portfolio management and associated QuickBooks Accounting;
• Household worker management;
• Vendor liaison;
• Expense report preparation and travel scheduling; and
• File management on SharePoint and OneDrive;
• Outlook calendar management and email filtering based on priorities;
• Team-driven individual that is motivated to support other team members when needed; and
• Other duties as assigned.

Candidate Qualifications include:

• Bachelor’s degree in Communications, Business Administration, Psychology, Sociology, or similar fields from an accredited university with minimum GPA of 3.6; GPA will be verified;
• 6-12+ years of professional experience, most recently as an Executive and/or Personal Assistant at a legal or consulting firm for 3+ years;
• Solid organizational skills including the ability to multi-task, prioritize, and work independently;
• Excellent verbal and written communication skills;
• Available to work in-office at our San Juan Capistrano office during business days, at various properties depending on the need, and to travel locally to vendors/showrooms when applicable; and
• Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout California. Our mission is to solve environmental compliance problems for industrial and governmental/infrastructure facilities. We are a growing and dynamic organization of highly respected professionals. Yorke Engineering, LLC has assisted over 2,200 client organizations with their Air Quality and Environmental Compliance, Engineering, and Permitting needs. Our philosophy is to efficiently help government and industrial customers with the complex array of environmental laws and regulations. From simple permits to complex agency negotiations, from small companies to the largest of California’s organizations, Yorke successfully solves our clients’ Air Quality and Environmental challenges. Our team has over 1,000 years of combined environmental experience and consists of engineers and scientists who specialize in Air Quality, Waste, Water, CEQA, Safety, and Industrial Hygiene.

Company Description

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout California. Our mission is to solve environmental compliance problems for industrial and governmental/infrastructure facilities. We are a growing and dynamic organization of highly respected professionals. Yorke Engineering, LLC has assisted over 2,200 client organizations with their Air Quality and Environmental Compliance, Engineering, and Permitting needs. Our philosophy is to efficiently help government and industrial customers with the complex array of environmental laws and regulations. From simple permits to complex agency negotiations, from small companies to the largest of California’s organizations, Yorke successfully solves our clients’ Air Quality and Environmental challenges. Our team has over 1,000 years of combined environmental experience and consists of engineers and scientists who specialize in Air Quality, Waste, Water, CEQA, Safety, and Industrial Hygiene.