Accounting Associate

Accounting Associate

The accounting associate will perform various accounting functions in accounts payable, accounts receivable and purchase / sales reconciliation.

Accounts Payable duties:

• Manage Purchase Order requests and vendor bills received in ApprovalMax. This involves ensuring that requests and approvals are moving along and are being entered accurately by submitting manager. Ensuring transactions are posted in accounting software.
• Timely and accurately match vendor invoices to system purchase orders with special attention to vendor discounts
• Research and resolve accounts payable issues by working directly with vendors and managers.
• Manage and complete new vendor requests.
• Maintain Purchase Information Records and Source Lists for vendors.
• Manage price changes and ensure price changes are entered into the accounting software monthly.
• Review Goods Received/Invoice Received account weekly for late payments.
• Review, modify, and update vendor lists, item lists in all systems.

Accounts Receivable duties:

• Daily: retrieve mail daily from mailbox and post customer payments.
• Weekly: Create and upload invoice import; conduct past due payment collections.
• Review, modify, and update customer lists, item lists in all systems

Purchase / Sales Reconciliation duties:

• Complete reconciliation of customer accounts on purchase and sales.

Requirements

QUALIFICATION AND EDUCATION REQUIREMENTS

• Associates of Science in Accounting
• 1-3 years of experience in the accounting field
• Experience and proficiency in Excel
• Proficiency with QuickBooks Online
• Must be able to read, write and speak English

PREFERRED SKILLS

• Able to solve problems using the combined talents of individuals within the organization and/or with our customers and vendors
• Excellent team building skills
• Excellent written and oral communication skills
• Excellent organizational skills and the ability to multi-task
• Able to interact in a positive way with all personnel within the Company and with our suppliers
• Effective human relations skills, including good listening ability and the ability to convince others to establish or change precedents