Administrative Support Analyst

Job Description

Job Description

Key responsibilities include:

 

• Review correspondence generated by Command Personnel to ensure that the contents are consistent with Navy policies, procedures, and emerging administrative requirements. This information should contain all pertinent information to avoid delays in routing and approval processing.
• Administer the Site Mail Management Program, which includes picking up and dropping off mail to/from the local post office, as appropriate.
• Administer the Site Files and Records program to include receipt, control, and distribution of all incoming and outgoing correspondence; proper filing procedures, ensuring accurate and up-to-date files; and proper record disposal.
• Prepare recognition award packages for military/civilian personnel for submission to CENSECFOR.
• Manage the Check-In/Check-Out process for the site. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel.
• Manage the Site?s Printing Program in conjunction with guidance provided from headquarters staff. Drop off and pick up printing projects from DAPS.
• Manage the Site?s Directives Program in conjunction with guidance provided from headquarters staff.
• Prepare Navy and Marine Corps enlisted and officer fitness reports
• Function as the site?s primary point of contact for the local Personnel Support Activity Detachment and/or Training Support Detachment. Role involves having access to Transaction Online Processing System (TOPS) for submission of ALL staff Electronic Service Record entries; coordinating with Personnel Support Activity Detachment (PSD);having access to Navy Standard Integrated Personnel System (NSIPS) to verify Electronic Service Records; acting in the capacity as the Command Leave Administrator (CLA) for active duty personnel via Navy E-Leave program; and attending monthly Personnel Support Activity Detachment (PSD) training sessions.
• Prepare Letters of Designation for site personnel as required by directive, or per guidance provided by headquarters staff.
• Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates and other appropriate graduation and certification paperwork as appropriate.
• Function as the activity?s administrative assistant and track status of training. Coordinate training schedules with local small arms ranges, swimming pools, and simulation training facilities. Provide updates on training requirements to the site lead and or Commanding Officer as appropriate.
• Maintain the IA checklist, as well as the site tracking log.
• Maintain the Site Tickler system, ensuring compliance with all deadlines established by higher authority.
• Maintain all Division Officer records and Instructor Training Records for active duty personnel.
• Coordinate the General Military Training (GMT) training schedule and training records.
• Assist Military and Civilian personnel with administrative questions and processes to update electronic service records.
• Other administrative tasks may be assigned based on emergent requirements