Facilities Assistant

Facilities Assistant

The Facilities Assistant is responsible for providing support to the Facilities Management department by performing a variety of administrative and operational tasks under close supervision. This position is based on-site and is dedicated to providing high-quality customer service to both internal and external clients through strong organization, responsiveness, and attention to detail.

Supervisory Responsibilities:

• None

What You'll Do:

• Process & distribute incoming and outgoing mail/packages, including courier services, FedEx, and UPS.
• Schedule and maintain rental car reservations for employees and provide shuttle support for fleet vehicles.
• Address routine day-to-day needs to include fulfilling document printing, copying, and retrieval requests, respond to internal and external information inquiries, and coordinate with stakeholders to obtain solutions.
• Provide support for conference room setup, reconfiguration, and cleanup for meetings and catering events.
• Assist in facilitating effective communication & collaboration between regional offices as a liaison within the facilities management team.
• Support the setup and arrangement of event spaces, ensuring logistical and facility-related requirements are met for corporate events & gatherings.
• Assist with set-up and general support of office/cubicle spaces, to include furniture moving and installations.
• Coordinate recycling and shredding collections, schedule pickups, and submit invoices for approval.
• Maintain kitchen cleanliness, restock supplies, and support the upkeep of coffee brewers, storage spaces, and warehouse areas.
• Maintain various office supplies, including ordering, stocking, and submitting invoice approval.
• Other duties as assigned.

What You'll Bring:

• High School Diploma AND 0+ years of relevant experience OR an equivalent combination of education and experience.
• Basic working knowledge of Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks in a fast-paced environment.
• Customer service focus mindset with problem-solving skills.
• Strong organizational skills and attention to detail.

Physical Requirements:

• Ability to work on a computer for extended periods of time.
• Ability to sit and/or stand for extended periods of time.
• Must be able to lift a minimum of 55 lbs. up to 80 lbs., not on a continuous basis.

Travel:

• Ability to travel to regional offices approximately 5% of the time. A valid driver's license and proof of insurance are required.

Why You'll Love Working Here

At GBA, you'll be part of a team that values integrity, safety, and innovation. We offer a comprehensive benefits package designed to support you and your family, including:

• Medical, dental, and vision insurance
• Life, accident, and disability coverage
• 401(k) with company match
• Employee Assistance Program (EAP) and wellness initiatives
• Paid company holidays, floating holidays, and flexible time off
• Opportunities for training, professional growth, and advancement

Join Our Team

If you're a motivated professional who takes pride in delivering safe, high-quality work, we'd love to hear from you. Apply today and build your future with GBA Corporate Services.