Payroll Clerk

DIVISION: Finance
CLOSING DATE/TIME: Until Filled
LOCATION: 1201 E 7th Ave, Tampa, FL 33605

SALARY RANGE: $19.08 - $22.10

POSITION PURPOSE:

Validate employee pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook and DOL requirements. To understand pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as needed.


ESSENTIAL JOB FUNCTIONS:

• Use Trapeze software to create file for operator work hours to be transferred to ADP. Validate exceptions using the Attendance, Run & Block Status from the Operations Control Center (OCC), Extra Board Run Assignments and Operator Mark-up. Upload completed file to ADP using the transfer to ADP website.
• Provides requested information for record request.
• Manage garnishnment set ups and changes in ADP.
• Assist in reviewing preview check register and making corrections as needed.
• Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit.
• Each pay period monitor employees on extended absences or paid return to duty to ensure pay hours or non-paid hours are accurate in ADP timecard.
• Prepare thirteen-week wage statements for Worker's Compensation claims. Maintain payroll worker's compensation documentation. Enter light duty work hours to employee ADP timecard using approved time sheets from the Risk Department.
• Update payroll markup binder for each new markup. Maintain operator run changes and selections during the markup period.

• Prepare payroll off-cycle checks.
• Responds to employee inquiries regarding their paychecks, leave accrual balances, deductions, and other payroll related matters.
• Prepare Monthly Transparency report for the Finance division.
• Prepare and submit the employee count monthly to the US Department of Labor Statistics.
• Assume responsibilities of the Payroll Manager during absences.
• Assist in preparing payroll records for annual audit.
• Enter miscellaneous payroll corrections and changes in ADP.
• Interact with ADP to address/resolve any ongoing or current payroll issues.
• Consults and coordinates with appropriate department resolving payroll related problems. Reviews bargaining contracts and non-bargaining policies for payroll clarification. Researches previous application and assists management instituting new procedures and practices for bargaining and non-bargaining units.

MARGINAL FUNCTIONS:

• Performs other work-related duties as assigned.

REQUIREMENTS:

Education and Experience:

• High School diploma
• One to three years of field related experience.
• One year of ADP experience preferred

Machines, Tools, & Equipment Used:

• Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.

Licenses/Certifications:

• Valid Florida Driver's License or be able to obtain one within in 10 days of hire or moving to the State of Florida.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

• Standard office practices, procedures and equipment.
• Computer systems and software utilized by the Authority.
• Bargaining unit contracts, non-bargaining unit policies and procedures, wage/salary laws and regulations, 125 Plan, Family and Medical Leave Act (FMLA), Worker's Compensation payroll procedures.
• ADP software.
• Payroll process flow.
• Time pay codes and time conversion.
• Vacation and Sick Accrual Balance.
• Ability to exercise sound, independent judgment.
• Ability to determine own approach for completing work, given general guidelines.
• Ability to perform work that necessitates some specialized knowledge of clerical or trades-based tasks. Some of the typical responsibilities include gathering, formatting, or visually analyzing data.
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals.
• Ability to work alone; may be required to interact with as many as ten co-workers, at times.
• Excellent oral, written and interpersonal skills.
• Ability to read and interpret documents and instruments, including but not limited to, labor contracts and company policies.
• Ability to audit and analyze data.
• Ability to work independently in a timely fashion on complex projects.
• Analytical and problem solving ability.
• Ability to accurately memorize and retain details.
• Ability to work on multiple concurrent tasks with frequent interruptions.
• Ability to prepare clear and concise written reports.
• Ability to interact positively with a variety of personalities internally and externally.
• Ability to maintain strict confidentiality.
• Ability to perform calculations with accuracy.
• Ability to meet attendance and punctuality requirements.
• Ability to be a flexible, effective team player.
• Ability to follow established safety and security procedures.

Physical Demands/Work Environment:

• Work is performed in a standard office environment. Incumbent may sometimes be exposed to rude or irate individuals.
• Ability to hear, see, speak, and perceive color, depth and texture.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 10 pounds.

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.
• Recognizing and reporting all accidents and hazardous conditions.
• Assisting in the development of workplace safety procedures for their respective departments.
• Promoting workplace safety procedures within their department.
• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance : HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law.


ADA Compliance : Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.