Records Management Assistant

Elk Grove Village, Illinois, (pop. 33,127), a strategically located, progressive community that is home to the largest consolidated business park in North America, is seeking a dynamic, detailed and skills-oriented candidate for the part‑time position of Property Room Assistant in the Police Department. Elk Grove Village is located in Cook and DuPage Counties adjacent to O’Hare International Airport and is home to approximately 3,600 businesses, located in its 5.4 square mile Business Park. The Village of Elk Grove is seeking a Property Room Assistant. The Property Room Assistant position is a part‑time, non‑sworn position that provides a variety of administrative support roles to the Elk Grove Village Police Department. The Property Room Assistant is responsible for the secure management, organization, tracking, auditing, and disposition of physical and digital evidence, as well as personal property, in accordance with department policies and applicable state statutes. This position also provides support for court‑related evidence requests and serves as the Department’s point of contact for evidence coordination with the courts. The Property Room Assistant reports to the Criminal Investigations Sergeant within the Identification Section and may receive direction from the Records Supervisor and Deputy Police Chief of Support Services. This position supports the Chief of Police, Command Staff, sworn officers, and civilian staff. The incumbent may work independently or as part of a team on assigned tasks and operations. KEY RESPONSIBILITIES Receive, store, release, and dispose of physical evidence and personal property in accordance with department directives and Illinois statutes. Maintain accurate chain of custody records and ensure the integrity and preservation of all evidence and property handled by the Department. Manage, organize, and audit the Property Control Room to ensure accurate inventory and compliance with departmental policies and legal requirements. Utilize evidence management software to accurately document, track, and maintain records of all evidence and property transactions. Handle and manage digital evidence in accordance with department procedures and applicable legal standards. Prepare and transport evidence to state and county crime laboratories for analysis. Prepare and deliver evidence and related materials for court proceedings as required. Serve as the primary point of contact for court‑related evidence requests and coordinate with court personnel to ensure timely submission of evidence, records, and documentation as required. Monitor and oversee sworn and civilian personnel in courtroom settings to ensure compliance with department directives and court protocols. MINIMUM QUALIFICATIONS Completion of 30 credit hours of college course work, with an Associate's Degree from an accredited college preferred, as well as a minimum of three to five years of municipal law enforcement experience, or any equivalent combination of education, experience and training is required. This position is responsible for a high degree of accuracy in all administrative and office responsibilities. Must be well‑versed in criminal and court proceedings. Must be willing to work a flexible schedule. LICENSES AND CERTIFICATIONS Possess a valid State of Illinois Driver’s License and safe driving record. HOURS OF WORK 20 hours per week STARTING WAGE $32.86 per hour OPENING DATE August 5, 2026 CLOSING DATE Open until filled All other inquiries should be directed to: Office of Human Resources 901 Wellington Avenue Elk Grove Village, Illinois, 60007 Email: View email address on click.appcast.io Telephone: View phone number on click.appcast.io #J-18808-Ljbffr