Executive Admin Assistant

What You’ll Do Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for implementing and maintaining the effectiveness of the Quality System. Consistently interacts with high-level executives. Intermediate to advanced knowledge and understanding of business processes and requirements. Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts. Primary point of contact for manager’s schedule. Benefits Production areas that are clean, well-lit and temperature-controlled Training and career development , with onboarding programs for new employees and tuition assistance Financial security through competitive compensation, incentives and retirement plans Health care and well-being programs including medical, dental, vision, wellness and occupational health programs, Medical Benefits start day 1 Vacation – 120 hours of accrued vacation (1st yr is prorated) + vacation buy program + 5 personal days + 10 paid holidays Retiree Healthcare program Robust 401(k) retirement savings with a generous company match Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A stable company with a record of strong financial performance and history of being actively involved in local communities A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. *Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. Required Qualifications High School Diploma and 12+ years of experience; or Associates degree or higher and 10+ years of experience Minimum 5 years of experience as an Administrative or Executive Assistant Independent, self-starter who can take initiative Strong communication and collaboration skills Operates with general instruction and some supervision Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes. Preferred Qualifications Experience using Concur for expense reporting and travel management Experience working at a Global company, supporting 3 or more VP's In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: Abbott is an Equal Opportunity Employer and a Military/Veteran friendly Employer, committed to employee diversity. The base pay for this position is $22.50 – $45.00 per hour. In specific locations, the pay range may vary from the range posted. #J-18808-Ljbffr