OFFICE ADMINISTRATOR IV

Search by keyword (e.g. County, Job Title etc.) Select how often (in days) to receive an alert: We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Job Requisition ID: 57420 OpeningDate: 07/24/2026 Closing Date: 08/06/2026 Agency: Department of Human Services Class Title: OFFICE ADMINISTRATOR IV - 29994 Skill Option: General/Multiple Areas Bilingual Option: None Salary: Anticipated Salary: $5,127-$7,135/month ($61,524-$85,620/year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Office of Inspector General is seeking to hire an energetic and detail-oriented office administrator to supervise the clerical sub-units of the Administrative Support Pool. OIG ensures individuals with disabilities and mental illness receive the best programs and services through DHS by investigating all allegations of abuse and neglect to ensure their health and safety. Essential Functions Serves as administrator for the Administrative Support Pool for the Office of Inspector General (OIG). Serves as a working supervisor. Prepares weekly and monthly management reports for OIG. Conducts clerical staff meetings and provides ongoing training of clerical staff regarding agency policy and procedures for the Administrative Clerical Pool Unit. Works on the procurement of agency wide service contracts. Attends supervisory meetings regarding policies and procedures and implementation of new programs, etc. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience OR completion of high school and four (4) years of Office Assistant experience OR four (4) years independent business experience. Preferred Qualifications Two (2) years of experience utilizing program operations and policies for a human services organization. Two (2) years of experience utilizing office procedures and programs for a public or private organization. Two (2) years of experience maintaining and storing office records and documents. Two (2) years of experience with office administration, including timekeeping, invoicing, shredding, inventory and the ordering of office supplies and equipment. Two (2) years of experience operating manual and automated office equipment. Two (2) years of experience preparing and disseminating reports containing sensitive information. Two (2) years of experience directing and supervising the work of clerical support office staff. Work Hours: 8:30am-5:00pm, Monday-Friday, 1 hour unpaid lunch. OIG / Central / Packard Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703 Posting Group: Office & Administrative Support; Social Services About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity. As a State of Illinois employee, you will receive a robust benefit package that includes the following: Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick days annually (Sick days carry over from year to year) 10-25 days of Paid Vacation time annually - (10 days in year one of employment) Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). THERE IS NO APPLICATION INSTRUCTIONS BLOCK REMAINING. #J-18808-Ljbffr