Legal Administrative Assistant, Staff Counsel

Administrative Assistant, Staff Counsel

Amerisure creates exceptional value for its partners, policyholders, and employees. As a property and casualty insurance company, Amerisure's promise to our partner agencies and policyholders begins with a comprehensive line of insurance products designed to protect businesses, as well as the health and safety of every employee. With an A.M. Best "A" (Excellent) rating, Amerisure serves mid-sized commercial enterprises focused in construction, manufacturing and healthcare. Ranked as one of the top 100 Property & Casualty companies in the United States, we proudly manage nearly $1 Billion of Direct Written Premium and maintain $1.21 billion in surplus.

Amerisure is currently recruiting for an Administrative Assistant, Staff Counsel to join our team in Tampa, FL. This position will be hybrid working 3 days in the office and 2 days from home.

Position Summary:

The Administrative Assistant provides administrative and litigation support to attorneys handling insurance defense matters within Amerisure's Staff Counsel Office. This position is responsible for assisting attorneys throughout all phases of litigation, including case management, document preparation, court filings, scheduling, discovery coordination, and communication with clients, courts, opposing counsel, experts, and vendors. Plays a critical role in ensuring efficient legal operations, compliance with court rules and deadlines, and high-quality client service.

Responsibilities:

• Assist attorneys in managing insurance defense litigation files from assignment through resolution.
• Prepare, format, revise, and proofread legal documents, pleadings, motions, correspondence, subpoenas, and discovery materials.
• File pleadings and other legal documents electronically through state and federal court e-filing systems.
• Monitor court dockets and maintain calendaring of hearings, depositions, mediations, trial dates, and litigation deadlines.
• Arrange for court reporters, videographers, interpreters, and other litigation vendors.
• Open and maintain organized electronic and physical case files in compliance with company and legal department standards.
• Review incoming correspondence and court notices to identify deadlines and required actions.
• Assist with gathering, organizing, and indexing claim file materials, medical records, business records, and other evidence.
• Prepare exhibits, witness files, mediation materials, and trial notebooks.
• Track discovery requests, responses, and outstanding litigation tasks.
• Serve as a point of contact for claims professionals, attorneys, experts, courts, and opposing counsel.
• Provide timely updates regarding scheduling matters and litigation activity.
• Support collaboration between Staff Counsel attorneys and claims personnel to ensure effective case management.
• Ensure adherence to court rules, procedural requirements, and filing deadlines.
• Maintain confidentiality of privileged, sensitive, and proprietary information.
• Support continuous improvement initiatives and legal department operational goals.

Requirements:

Associate's degree or equivalent work-related experience. 5 years' administrative support experience in a litigation setting. Proficiency with all Microsoft Office Suite applications, as well as Microsoft Teams and Zoom. Excellent organizational skills and ability to function in a fast paced, highly visible, and changing environment. Ability to work effectively with minimal supervision. Excellent problem solving, critical thinking and decision-making skills. Demonstrated successful ability to perform accurate work under the pressures of tight schedules. Excellent interpersonal and communication skills with the ability to interact with all levels of the organization. Ability to handle confidential and sensitive information.

Amerisure Mutual Insurance Company is an Equal Employment Opportunity employer. Amerisure provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (to include sexual orientation and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable federal, state, or local laws. Amerisure complies with all applicable laws governing nondiscrimination in employment in all locations where the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Amerisure prohibits harassment or discrimination of any kind and is committed to maintaining a workplace free from unlawful harassment or discrimination. Amerisure prohibits retaliation against anyone who reports discrimination, participates in an investigation, or opposes unlawful practices. Any improper interference with an employee's ability to perform their job duties may result in disciplinary action, up to and including termination.