Mason City Schools - Attendance Administrative Assistant Class V

Administrative Assistant - Preschool and PS - 2nd Grade Special Education

Reports to: MECC Principal

Position Overview: Administrative Assistant - Preschool and PS - 2nd Grade Special Education - 227 day position

Qualifications:

• Ability to multi-task
• Experience with Google products (i.e calendar, forms, sheets. etc)
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive student information

Preschool Responsibilities:

• Attendance: Maintain and update daily attendance records for Preschool Students. Track excused and unexcused absences, tardiness, and early dismissals.
• Tuition and Fees: Process monthly tuition payments Process snack fee payments
• Preschool Application/Lottery: Update Preschool Application Update Preschool Information for Website Coordinate Preschool Open House night Print and sort applications for preschool lottery Send acceptance or waiting list letters to applicants via email
• Preschool Transportation: Print bus tags Generate car rider cards Generate spreadsheet for each preschool teacher with their classes transportation information
• Preschool Licensing: Print updated class lists every month for state licensing binder Print updated preschool forms for state licensing binder
• Student Entries/Withdrawals: Schedule new students Process student withdrawals Send student records to new school if applicable Request records from previous school if applicable
• Miscellaneous: Visitor/volunteer sign-in Answer questions regarding preschool program Maintain list of new Preschool students for the Registration Office Fill available openings for typical preschool students Maintain Preschool class list

Special Education Responsibilities:

• Schedule IEP Review meetings Schedule 504 meetings Generate and mail parent invitations for Special Education Meetings (PS-2) Maintain MECC Intervention Calendar Check IEP documents in Samegoal for correct dates and other information Request special education and 504 documents from schools for move-in students (PS-2) Send Special Education/504 documents to school district for students who withdrew (PS-2)

Terms of Employment: As defined by the Board Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview. EQUAL OPPORTUNITY EMPLOYER