On-Site Office Administrator

Overview

Why Aerotek?

Aerotek is an operating company within Allegis Group, a global leader in talent solutions. We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance.

Working at Aerotek and why you will love it...

At Aerotek, we prioritize inclusivity and foster a magnetic work environment that empowers our employees to achieve both personal and professional aspirations. By putting the people first, our corporate culture encourages employee engagement and enhances performance through comprehensive training and a positive culture. We promote exclusively from within.

Job Summary:

The On-Site Office HR Administrator (CES) is responsible for providing administrative and customer support services to the client and the Onsite Management team. The CES is responsible for ensuring that the contract employees, the client, and the internal team receive superior administrative, accounting, human resource, and customer service support.

Essential Functions:

• Provide excellent customer service to contractors, clients, and internal team.

• Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and the local medical facility that provides post-accident care.

• Assist in facilitating and maintaining the process for pre-employment screening to include drug screening.

• Assist in the facilitation of Random Drug Testing.

• Manage client specific reports on an as needed basis or as outlined by the SOW or Project Scope.

• Manage attendance tracking and preparing reports for client.

• Manage daily attendance tracking and report to client on missing contractors.

• Manage/review call out line messages and follow up with contractors via phone call

• Manage assignment and distribution of PPE.

• Manage time off request documents and coordinate approval with CEM and Delivery Manager.

• Manages current contractor roster.

• Maintain a professional work environment in alignment with current client and Aerotek culture.

• Req entry and delegation of req in Connected

• Pre-screening questions review and confirmation

• Badging requests

• Offboarding of contractors

• Support client as needed with the site orientation process

• Coordinate with site H&S to make sure that all required certifications and contractor documentation is received

Minimum Education/Abilities/Skills:

• High School Diploma required

• 1+ years of experience in a customer service

• Previous experience supporting the Construction Industry is a plus

• Previous experience as a Project Admin in the construction industry is preferred

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors

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Our People Are Everything. Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 14,000 clients each year. Aerotek is an operating company within Allegis Group, a global leader in talent solutions. To learn more, visit: Aerotek.com .

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call View phone number on click.appcast.io or email View email address on click.appcast.io for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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Job ID 2026-13409

Category Administrative & Clerical

Min USD $24.00/Hr

Max USD $27.00/Hr

Location : Location US-TX-Hamlin