Internal Fund Administrator

Role Description

The Internal Fund Administrator will play a central role in the oversight, monitoring, and reporting of a fund of funds complex, serving as the primary point of coordination across third-party fund administrators and auditors. This role blends operations, valuation oversight, and investment support, and is critical to ensuring the accuracy, timeliness, and integrity of fund reporting for investment committee decision-making and regulatory compliance.

This role sits at the intersection of fund accounting, valuation oversight, and investment reporting, serving as the internal control point for a complex alternatives platform. This position is critical to the firm’s fiduciary and operational integrity, ensuring that:

• Fund valuations are accurate and prepared in accordance with valuation policy
• Investor reporting is consistent and reliable
• Investment decisions are supported by high-quality data

Essential Job Functions for this role include:

• Fund Administration Oversight
  • Serve as the primary liaison with third-party fund administrators for all underlying funds and vehicles
  • Review and monitor:
    • NAV packages
    • capital account statements
    • transaction activity (capital calls, distributions, fees)
  • Escalate discrepancies or irregularities and ensure timely resolution
• Auditor Coordination
  • Act as primary point of contact for external auditors
  • Coordinate annual audit process across fund entities, including:
    • PBC (Provided by Client) requests
    • valuation support documentation
    • reconciliations and tie-outs
  • Review audited financial statements for consistency with internal records
• Shadow Accounting & Valuation
  • Prepare and maintain quarterly shadow valuations for each fund
  • Independently track and reconcile:
    • capital activity
    • NAV movements
    • performance metrics
  • Perform capital account roll forwards, including:
    • contributions
    • distributions (including recallable capital)
    • net asset value changes
  • Identify and investigate:
    • valuation discrepancies
    • timing differences
    • stale or inconsistent pricing
• Investment Monitoring & Reporting
  • Prepare quarterly fund monitoring and oversight reports for the Investment Committee
    • fund performance (IRR, MOIC, DPI/TVPI)
    • portfolio exposures
    • cash flow activity
    • manager-level trends
  • Highlight:
    • performance drivers
    • risks and anomalies
    • notable events across underlying managers
• Data Integrity & Reconciliation
  • Reconcile data across:
    • internal systems (e.g., Opto / Arch / Orion / shadow books)
    • custodians
    • underlying fund reports
  • Maintain robust documentation and audit trail for all reconciliations
• Process Improvement & Controls
  • Enhance internal processes for:
    • valuation consistency
    • reconciliation workflows
    • reporting efficiency
  • Develop and document controls aligned with SEC expectations
• Ad Hoc Analysis
  • Support:
    • due diligence on new fund investments
    • responses to audit or regulatory inquiries
    • special projects across the alternatives platform

Qualifications

• 7+ years experience in:
  • private equity / private credit / investment operations
  • fund administration
  • fund of funds platform preferred

Requirements

• Understanding of:
  • capital call / distribution mechanics
  • private equity and alternatives structures
  • fund performance metrics (IRR, MOIC, DPI)
• Experience with:
  • shadow accounting / shadow NAVs
  • reconciliation processes
• Advanced Excel skills required
• Attention to detail and accuracy
• Ability to:
  • independently identify and resolve discrepancies
  • synthesize data into actionable insights
• Clear and concise communication skills

Benefits

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term and Long-Term Disability Insurance
• Supplemental Life & AD&D Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
• Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans
• Vision Insurance Plan
• Dependent Care Savings Account for child and dependent care.
• 14 Company Paid Holidays including a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Adoption Assistance Reimbursement Program
• Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
• Pet Insurance
• Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing