Payroll Specialist II

Summary Under general supervision of the Payroll Manager, the Payroll Specialist II assumes an intermediate role in the accurate and timely processing of payroll and per capita on a bi-weekly and quarterly basis. Works within the limits of an established accounting system, completing various processes and procedures. Ensures accurate maintenance of payroll and per capita related documents and records. Helps establish, enforce and refine payroll standards, policies, practices and procedures to prevent errors. Prepares periodic payroll data reports and organizes payroll records for accurate and timely retrieval. This job class is treated as FLSA Non-Exempt. Distinguishing Features: The Payroll Specialist II is distinguished from the Payroll Specialist job class by assuming increased independence and responsibilities involving intermediate actions and projects. While this role will primarily focus on Per Capita duties, this role will also operate on a flexible basis, rotating between the Payroll and Per Capita division as needed. Essential Functions Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive list of tasks performed by all positions in this classification. Examples of duties 1. Per Capita Processing: Review quarterly per capita pay outs for Community members that includes the transfer of information from Enrollment database records into pay sheets, creating direct deposit files and transmitting to the bank, producing and printing checks and creating necessary payroll reports. Maintain current Community member and new enrollment information. Process off cycle check requests including Per Capita loans, completed certifications and probate payments. Enters and/or reviews member deductions and tax related information confirming appropriate effective dates are used. Process and/or review requests for stop payment of previously issued checks. Process garnishments and other court orders in a timely manner. Analyze requests to process refunds, per capita loans, probate payments and stale dated checks. 2. Customer Service Assist in answering all per capita related questions and concerns received via email, phone, and in person. Responsible for staying up to date on current policies, procedures and ordinances to provide accurate information. Display excellent listening skills to provide the best solutions. Provide end to end servicing to all customers, following up and performing additional research when necessary. 3. Auditing/Compliance Audit work of staff for accuracy and report results to Payroll Manager. Create/Edit queries to gather additional data as needed. Assist in completing yearly requests from external auditors. Maintains the strictest confidence and confidentiality pertaining to all payroll matters. 4. Desktop Procedures Review, update, and test all procedure guides ensuring current information and process steps are reflected. Streamline the format of all procedure guides to match the SRPMIC template. 5. General Ledger Runs payroll reports as requested by departments and divisions. Assist as back up in submitting Payroll & Per Capita journals after biweekly & quarterly processing has been completed. 6. Special Projects Completes ad hoc projects accurately and timely as assigned by the Payroll Manager. To include: Year-end payroll processing duties including preparation and distribution of W-2 forms. Yearly payroll COLA retro processing project. The processing of any approved relief or stimulus payments for Per Capita. Participate in system upgrade testing 7. Backup – Payroll Processing Assist in the review/processing of bi-weekly payroll for 2000+ employees in the PeopleSoft system. Reviews and maintains deductions and benefits related information. Analyzes requests to enter Time and Labor adjustments for employees. Research and resolves pay discrepancies by comparing the timesheets to payable time and the to the employee’s paycheck. Calculates adjustments to pay and retroactive compensation. Servicing: provides customer service via phone, email and in person to employees to assist in answering all payroll related questions and concerns. 8. Miscellaneous Performs other job duties as assigned by the Payroll Manager, Assistant Finance Director or Finance Director. Knowledge, Skills, Abilities and Other Characteristics: Knowledge of SRPMIC Policies and Procedures, particularly as they relate to Payroll operations. Knowledge of computerized payroll and timekeeping systems including PeopleSoft and the PeopleSoft “Time and Labor” module. Knowledge of standardized payroll policies, practices and procedures. Knowledge of federal guidelines for wage garnishments. Knowledge of Federal and State income tax regulations. Knowledge of MS Windows and MS Office software including MS Word, Excel and Outlook. Skill reviewing the work of payroll staff to ensure accuracy and conformity with financial policies and procedures. Skill creating accurate payroll related statistical reports. Skill with both verbal and written communication. Skill performing payroll related mathematical computations. Ability to mentor payroll staff. Ability to make and interpret a variety of financial reports including journal entries. Ability to make quality recommendations regarding payroll policies, practices and procedures to ensure effective internal control. Ability to provide excellent customer service. Ability to analyze and interpret complex data to determine action(s) to be taken, if necessary. Ability to comprehend and follow complex written and verbal instructions. Ability to develop and maintain effective working relationships with all levels within the Community. Ability to lift and carry 30 lbs. Qualifications Education and Experience : Associate degree from an accredited college or university in Accounting, Finance, Business Administration or closely related discipline plus 5 years full time professional level payroll work including an automated payroll system. Certification: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred but not required. Equivalency: Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered. Underfill Eligibility : An enrolled Community Member who closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill Supplemental information May be required to work outside normal work hours including nights, weekends and holidays. Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. "SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate. #J-18808-Ljbffr