Executive Coordinator
Deacon Recruiting
Job Description Executive Coordinator - San Antonio, TX
THIS ORGANIZATION OFFERS...
YOUR TYPICAL DAY...
EXTRA CREDIT / NICE TO HAVES...
THIS ORGANIZATION OFFERS...
- A highly stable, values-driven family office with long-term, thoughtful growth
- Direct partnership with senior leadership
- A collaborative, respectful culture that prioritizes mentorship and longevity
- Meaningful involvement in both business operations and philanthropic initiatives
- Strong emphasis on employee engagement, communication, and community impact
YOUR TYPICAL DAY...
- Lead end-to-end coordination of Board, leadership, and executive meetings, including materials, logistics, and follow-up
- Manage complex executive calendars, prioritizing competing demands and aligning with organizational priorities
- Oversee Board materials and governance workflows within Diligent, ensuring accuracy and timeliness
- Coordinate cross-functional stakeholders to ensure seamless execution of meetings and initiatives
- Drive administrative and operational processes, including communications, approvals, and documentation management
- 5-7 years of executive coordination, executive support, or administrative operations experience
- Proven ability to manage complex calendars, Board processes, and leadership-level coordination
- Advanced proficiency in Microsoft Office and strong organizational/time management skills
- Experience handling confidential information with discretion and sound judgment
- A proactive, service-oriented mindset with exceptional attention to detail and follow-through
EXTRA CREDIT / NICE TO HAVES...
- Experience with Board management platforms
- Background supporting family office, foundation, or governance environments
- Bachelor's degree or equivalent combination of education and experience
Vacancy posted 4 days ago
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