Administrative Assistant

Administrative Assistant

TCI is the world's leading Biotech Original Design Manufacturing (ODM, often called White Label Manufacturing) firm; we have US, Japan, Taiwan, and China facilities. This position is onsite in our American Fork, UT facility.

Key Responsibilities

• Provide administrative support to leadership and staff, including scheduling, calendar management, and meeting coordination.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Answer and direct phone calls, emails, and inquiries in a professional and timely manner.
• Maintain accurate records, files, and databases with a high level of confidentiality.
• Coordinate all travel arrangements, including booking flights, ground transportation, and accommodations.
• Manage housing accommodations for visiting employees, contractors, and guests, ensuring smooth check-in, check-out, and comfort during their stay.
• Process travel reimbursements and expense reports in a timely manner.
• Coordinate daily lunch for all employees enrolled in the lunch program.
• Assist with onboarding new employees, including preparing materials and scheduling training sessions.
• Manage office supplies, equipment, and vendor relationships.
• Support special projects and other duties as assigned to ensure smooth operations.
• Coordinate monthly and quarterly employee engagement activities.

Qualifications

• High school diploma or equivalent
• 2+ years of administrative experience, preferably in a professional office setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Demonstrated ability to manage multiple priorities and deadlines.
• Professional demeanor with customer service orientation.

Preferred

• Associate or bachelor's degree preferred
• Bilingual (Spanish/English)
• Experience using SAP CRM
• Experience serving as an office assistant or executive assistant.

Compensation: $20-$24 per hour (DOE)