Accounting Assistant

Description

We are seeking a detail-oriented and highly organized Accounting Assistant to join our team. The ideal candidate is organized, comfortable working with numbers, and able to effectively communicate with vendors, drivers, and plant personnel. The role will primarily focus on coding and entering haul invoices, tracking stocked material quantities, and assisting with daily cash sale deposits.

Requirements

Key Responsibilities

• Assist with the coding and processing of various invoices, including job haul and material delivery invoices, ensuring accurate and timely entry into the accounting system according to job cost and chart of accounts
• Track material deliveries (stone, liquid asphalt, etc.) verify against invoices.
• Assist with preparing and making daily bank deposits, including logging and reconciling checks and cash.
• Assist with reconciliation and posting of AR, credit card payments and cash receipts into the accounting system
• Maintain organized records of invoices, delivery tickets, and deposits, both digitally and in paper files.
• Support the accounting department with other general clerical duties such as data entry, filing, and document scanning.
• Provide support to accounting department for other processes during month end close
• Provide coverage of front desk during lunch breaks
• Other duties as assigned

Job Requirements

• High school diploma or equivalent required; Associate's degree in accounting or business is a plus.
• 2-3 years relevant experience preferred.
• Experience in the construction industry is a plus..
• Excellent verbal and written communication skills.
• Ability to work independently and in a team environment.
• Strong organizational abilities with a keen eye for detail.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Ability to multitask and prioritize in a dynamic work environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Essential functions may require maintaining physical condition necessary for standing, walking, bending, stooping, seeing and hearing within normal ranges. Job requires ability to sit for long periods of time with minimal breaks.


Must be able to lift and/or move up to 20 pounds unassisted.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee's work is located primarily indoors. Tools and equipment regularly used; computer, office supplies, copiers, telephone, calculator, etc.