Office Assistant II

Office Assistant II

The job of Office Assistant II is done for the purpose(s) of providing clerical support to assigned personnel; communicating information to staff, the public, and other districts; providing complete and accurate documentation and audit trail; and providing information and/or direction as may be requested.

Required Qualifications:

• High school diploma, GED or equivalent
• Social Security Card
• Proof of immunity to Measles and German Measles
• Valid picture ID
• Fingerprint/background clearance (upon employment)

Preferred Qualifications:

• Job-related experience

Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable.

Essential Duties and Responsibilities:

1. Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and District personnel, the public, state officials, etc.
2. Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
3. Maintains records and files (computer and manual) for the purpose of providing complete and accurate documentation and audit trail
4. Maintains records (e.g. attendance and incentive points, etc.) for the purpose of ensuring documentation as may be required
5. Processes documents, forms, mailings and materials for the purpose of disseminating information to appropriate parties
6. Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required
7. Translates memos, testing materials, forms, etc., for the purpose of providing materials to non-English speaking parents and/or students (bilingual Office Assistant only)
8. Uses confidentiality dispensing medicines, breathing treatments and does diapering and toileting for the purpose of providing necessary care for students (school site Office Assistant only)
9. Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities
10. Perform such other duties and assume such other responsibilities as may be assigned by the Superintendent/Designee

Skills, Knowledge and Abilities:

Skills are required to perform multiple, non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; and performing standard clerical procedures.

Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents and speak clearly; and understand multi-step oral and written instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: various position-specific information learned on-the-job.

Ability is required to schedule activities, meetings, and/or events; routinely gather, collate and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with data utilizing specific, defined processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a variety of job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; being attentive to detail; adhering to safety practices; meeting deadlines and schedules; and maintaining detailed records.

Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization's services.

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine-finger dexterity. Generally the job requires 35% sitting, 20% walking, and 45% standing. The job is performed under minimal temperature variations and some hazardous conditions.