Secretary

Salary : $44,179.20 - $61,630.40 Annually
Location : 510 E. Florence Blvd. Casa Grande, AZ
Job Type: Full Time
Job Number: 16-00299
Department: Planning and Development
Opening Date: 10/14/2026
Closing Date: 10/26/2026 11:59 PM Arizona


Description
GENERAL PURPOSE: Under general supervision, performs a wide variety of secretarial work and public contact for an assigned department and/or division(s); employee may apply some independent judgment based on knowledge gained through experience in the performance of responsible duties.

Note: This position is currently assigned to the Planning and Development Department but may also be used to fill future vacancies in other divisions as they arise.
Essential Duties and Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Composes correspondence in accordance with standard policies; answers the telephone, interviews and screens callers; responds to inquiries and explains policies and procedures and provides information, technical assistance and advises internal and external customers on applicable policies, procedures, or standards; arranges appointments; maintains office files.
• Reviews and checks documents, records and related forms for accuracy, completeness and conformance to applicable rules and regulations within assigned area; assists customers with submittals and determines appropriateness of forwarding to appropriate staff for further review and approval.
• Prepares, types, and proofreads correspondence, technical documents, forms, records, and reports as assigned; researches files and records and maintains databases.
• Collects and compiles statistical and financial data and other information for inclusion into special and periodic reports; maintains office supply inventories and orders/stocks supplies or equipment as needed.
• Acts as secretary to City boards or commissions, recording and transcribing the proceedings of the meetings.
• Enters data into computer systems; processes transactions, compiles documentation, and generates reports utilizing word processing and spreadsheet software.
• Responds to requests for information within scope of authority and processes responses to customers regarding public records request.
• Performs other duties as assigned or required.

SUPERVISION EXERCISED: None.

Minimum Requirements
Education and Experience:
High School diploma or GED equivalent, and two (2) year's clerical and computer experience.

Special Requirements: None.

Supplemental Information

Necessary Knowledge and Skills:

Knowledge of:

• City policies and procedures.
• Administrative regulations, policies and procedures.
• Word processing, database, and spreadsheet software applications.
• The principles of record keeping, records retention and records management.

Skill in:

• Reading, understanding and applying Department policies and procedures.
• Data entry and mathematical calculations.
• Operating a personal computer utilizing a variety of business software.
• Assisting customers within area of focus.
• Effectively communicating, both orally and in writing.

Physical Demands / Work Environment: Standard office environment.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.
The City does not hire at the top of the range. Candidate may start above the beginning of the range depending on qualifications.
This is a general summary of benefits afforded City of Casa Grande employees. The information contained herein is not exhaustive, is not a contract, and is subject to change at any time without notice. Specific current benefit information is available from the Human Resources department. Questions about this information should also be addressed to the Human Resources department. This information generally applies to regular full and part time employees.
HEALTH, DENTAL AND VISION INSURANCE: The first of the month following 30 days of employment, employees are eligible for insurance coverage. The cost of employee health, vision and dental insurance is paid by the City. Employees may cover eligible dependents with the City paying one-half of the expense and the employee paying one-half.
LIFE INSURANCE: The city covers the cost of employee life insurance coverage. Employees earning more than $20,000 per year have a life insurance benefit of 50% of their annual salary .The basic employee life insurance benefit for employees earning less than $20,000 per year is $10,000.


SUPPLEMENTAL INSURANCE: The City allows several types of supplemental insurance offered by companies to employees through payroll deduction. The City does not endorse these products, which include supplemental life, accident, short-term disability, cancer, intensive care, legal services and identity theft.


WORKER'S COMPENSATION INSURANCE: All City employees are covered for on-the-job injuries through worker's compensation insurance. Premiums for this coverage is paid by the City and are based on payroll.


COMMUTING INSURANCE: Employees are automatically covered when traveling to and from work in the event of catastrophic injuries resulting from an accident.


RETIREMENT PLANS: City employees are assisted in planning for retirement in several ways. All employees, except firefighters, contribute a mandated percentage of their gross wages to the Social Security System and a Medicare tax, which is also matched by the City. In addition, all regular City employees are enrolled in a retirement plan, Public Safety Retirement for police officers and firefighters, and the Arizona State Retirement System for all others. The employee and City contribution rates are as follows:


Plan Employee Contribution City Contribution
State Retirement 12.22% 12.22%
Public Safety (Police) Depends on membership date into Retirement System
Public Safety (Fire) Depends on membership date into Retirement System


457 DEFERRED COMPENSATION PLAN: The City also offers a voluntary 457 Deferred Compensation Plan through ICMA Retirement Corporation. The City does not match employee contributions.


SHEAKLEY FLEXIBLE BENEFITS: Qualified expenses, such as dependent insurance premiums, dependent care and health care expenses can be deducted directly from your paycheck and claimed for reimbursement when used. These deductions are taken before taxes, reducing your taxable income.


EMPLOYEE ASSISTANCE PROGRAM: The Employee Assistance Program (EAP) provides free, confidential counseling to employees and their immediate family members.


LONG-TERM DISABILITY PROGRAM: Employees enrolled in the Arizona State Retirement System pay premiums to be covered by the System's Long-Term Disability Program (LTD). Benefits are provided to qualified members who are unable to work due to a disability after six months.


HOLIDAYS: The City of Casa Grande observes ten holidays each year, including one floating holiday.


PAID TIME OFF: All regular, full-time and eligible part-time employees will accrue/earn Paid Time Off (PTO) beginning on the employee's first day of employment with the City. Employees are eligible to utilize accrued/earned PTO immediately. There is an annual graduated accrual schedule, capping at 12 years. Regular part-time employees who work less than full-time but more than 1040 hours per year shall accrue PTO at a rate of 3.077 hours per pay period worked.

FAMILY DEATH LEAVE: The City has a policy, which allows time away from work in the event of the death of a family member as defined by our Personnel Policy.


MILITARY LEAVE: The City grants military leave in accordance with the provisions of State law.


JURY LEAVE: Employees required to serve as a juror shall be entitled to leave according to the provisions of the Personnel Policy.


FAMILY AND MEDICAL LEAVE ACT (FMLA): Eligible employees are granted up to 12 workweeks of unpaid leave during a 12-month period according to the law.


PAYROLL DIRECT DEPOSIT: Employees may have their paychecks deposited directly into checking or savings accounts at their bank through the direct payroll deposit plan offered by the City.


CREDIT UNIONS: City employees may participate in credit union membership through payroll deduction. Local credit unions have payroll deduction slots and employees may make savings or checking account deposits or have loan payments deducted through payroll deduction authorization.


SCHOOL INVOLVEMENT PROGRAM: Each month, employees may request and take two hours off with pay to volunteer their time in classrooms or at other qualified school programs. Employees do not need to have children in school to participate in this volunteer program. A School Involvement Program form must be filled out by the employee and signed by a teacher or administrator from the school in which the volunteer activity took place.


UNIFORMS/EQUIPMENT: Equipment and uniforms provided to employees varies by department.
01


Do you have any experience taking minutes for a governmental agency? If yes, please explain. If no, please put N/A.
02


Please describe any familiarity or experience you have with construction drawings/plans/blueprints.
03


Do you have any knowledge or experience related to the review, issuance, data entry, and/or tracking of permits? If yes, please describe.
Required Question