Administrative Assistant 3

Publishing Services Department employees believe all God's children need to feel His love. We work to increase the power and reach of our customers' messages and products. This is a hybrid role and will be in the office 3 or 4 days a week, depending on the week.

As an administrative professional, you are asked to play a key role on our leadership team as you support directors and their management team. This includes participating in meetings, preparing documents, reports, charts and graphs, maintaining and updating calendars, including scheduling and/or coordinating meeting, and managing email.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.

Typical responsibilities include but are not limited to:

* Proactively anticipating future needs and making recommendations

* Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met

* Performing research, analyzing information, and making recommendations based on findings

* Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.

* Taking meeting minutes and managing meeting documentation

* Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders

* Managing email in-box(es) of assigned leader(s) to agreed level

* Making travel arrangements

* Presenting at meetings

* Supporting office resiliency operations and response (emergency response)

* Planning, organizing, and executing large meetings, conferences, and other events

* Answering complex telephone and email requests

Required:

* High School Diploma or equivalent

* 4 years administrative or related experience

* Comprehensive administrative support working knowledge

Key Skills include the ability to:

* Communicate professionally in writing and verbally.

* Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.

* Provide advanced research, analytical, and data summation support.

* Proactively anticipate needs and think strategically

* Take standard processes and procedures and adapt to address complex problems and find less obvious solutions

* Problem solve and resolve complex conflict and problems through sound decision making

* Organize and prioritize work and needs

* Coordinate projects and events effectively

* Operate and maintain standard office equipment.

* Interact and work with others in a productive and professional way.

* Work with discretion, confidentiality, and integrity

* Train, mentor, and lead the work of others

* To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred:

* Bachelor's Degree

* Broad knowledge of the organization's structure, functions, and key personnel