Administrative Assistant I

Administrative Assistant I

The Administrative Assistant I supports Truman State University's mission by providing administrative and front office support for University Advancement. This position plays an important role in helping the Advancement office remain organized, responsive, and well-supported. Reporting to the Director of Advancement Services, the Administrative Assistant I provides primary support to the Vice President for University Advancement and Advancement leadership team while also managing front desk and reception responsibilities. This position interacts with a wide range of individuals, including alumni, donors, Foundation Board members, Alumni Board members, campus partners, vendors, and members of the public. This role is a strong fit for someone who is organized, dependable, service-minded, and enjoys helping an office run smoothly while supporting work that benefits Truman students and donors.

Primary Responsibilities:

• Serve as the primary front desk and reception contact for the Advancement office, welcoming visitors, answering phones, responding to general inquiries, and directing guests appropriately
• Provide administrative support to the Vice President for University Advancement and Advancement leadership team, including scheduling, calendar coordination, meeting preparation, and general office support
• Provide logistical support for Foundation Board, Alumni Board, committees, Advancement meetings, and events, including preparation of materials, room reservations, RSVPs, meals, supplies, and vendor coordination
• Handle purchasing, requisitions, invoices, expense tracking, and related documentation for the Advancement office
• Assist with mailings, mail merges, labels, letters, database updates, and other office communication projects
• Enter and maintain accurate information in Advancement databases and office systems
• Maintain office supplies, shared resources, records, and general office organization
• Handle confidential and sensitive information with discretion, professionalism, and care

The Successful Candidate Will:

• Be dependable, organized, and detail-oriented
• Communicate clearly, professionally, and in a timely manner
• Create a welcoming and helpful experience for visitors, callers, donors, board members, campus partners, vendors, and guests
• Manage daily office tasks with good judgment, flexibility, and follow-through
• Take initiative, ask good questions, and help solve problems
• Care about Truman's mission and the role Advancement plays in supporting students and the University
• Maintain discretion, confidentiality, and professionalism
• Contribute to a positive team culture focused on collaboration, service, and shared success

Required Qualifications:

• High school diploma
• Demonstrated ability to use word processing, spreadsheet, email, and other standard office software
• Strong organizational skills and attention to detail
• Willingness to provide helpful customer service to visitors, callers, colleagues, and campus partners
• Ability to manage multiple tasks, follow processes, and complete work accurately

Preferred Qualifications:

• Office, administrative, receptionist, customer service, or related work experience
• Experience assisting with scheduling, meetings, events, purchasing, travel, or vendor coordination
• Experience using databases, mail merges, spreadsheets, or office records systems

Salary: The starting hourly wage for this position is $17.30.

Non Discrimination Statement: Truman State University is an equal opportunity employer. We do not discriminate in hiring, promotion, or any other employment practices on the basis of race, color, religion, national origin, ancestry, sex (including pregnancy), age, disability, protected veteran status, or any other characteristic protected by federal or Missouri law. We are committed to fair and equal treatment in all aspects of employment. Inquiries about these policies may be directed to the Institutional Compliance Officer, View phone number on click.appcast.io, and View email address on click.appcast.io. Truman is committed to providing reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate form or to request an accommodation, please contact Human Resources, McClain Hall 101, 100 E. Normal, Kirksville, MO 63501, View phone number on click.appcast.io or View email address on click.appcast.io.

Documents Needed To Apply

Required Documents:

1. Resume
2. Cover Letter

Optional Documents:

1. Other Documents