Commercial Leasing Acquisition Agent

Job Description

Job Description

Visium Resources has been asked to identify qualified talent for the following Acquisition Agent position located in Orlando, FL. This will be a long term contract position and may be a hybrid work arrangement.

Summary

Our client is seeking a Senior Leasing Acquisition Agent to be a part of the Leasing Management Team. The members of the Leasing Management Team consist of professional acquisition agents and leasing and property management specialists. Together this team supports needs for leasing, property management, acquisition for the expansion of the county facilities, disposition of county property, and special projects. This team regularly interfaces with the public. In this endeavor, this team collaborates with other divisions such as Fire Rescue, Environmental Protection, County Attorney's Office, Comptroller, Capital Projects, and Facilities Management.

Job Description  

• Maintains accurate lease, license, property management, project, contact, and property records within the division's software systems.
• Abstracts leases, licenses, amendments, renewals, and related agreements to identify and track key terms, deadlines, responsibilities, and obligations.
• Tracks critical lease and license dates, including commencement dates, expiration dates, renewal options, termination rights, rent adjustments, notice deadlines, insurance requirements, maintenance obligations, and other required actions.
• Coordinates tenant improvements, maintenance and repair activities, demolition-related needs, certificates of insurance, property access, inspections, and landlord, tenant, or vendor follow-up for County-leased, County-owned, or County-managed properties.
• Performs site searches for leased office, warehouse, storage, operational, or special-use space based on the needs of County departments and constitutional offices.
• Coordinates site visits, gathers space requirements, reviews available property options, and assists user departments in evaluating leased space alternatives.
• Leads negotiations for complex commercial leases, negotiates lease terms, renewals, amendments, extensions, licenses, temporary use agreements, and other occupancy-related agreements based on parameters established by the requesting department and leadership.
• Represents our client in negotiations with landlords, brokers, attorneys, consultants, governmental agencies, and private entities.
• Analyzes lease proposals, rental rates, operating expenses, common area maintenance charges, tenant improvement costs, parking costs, and other financial terms. 
• Performs financial comparisons of leasing alternatives and prepares recommendations for management and user departments. 
• Assists with development and management of annual leasing budgets.
• Prepares requests for legal review and coordinates with the County Attorney's Office, Risk Management, Facilities Management, Fiscal Management and User Departments for the preparation, review, revision, approval, and execution of lease, license, amendment, renewal, termination, and other occupancy-related documents.
• Reviews and negotiates lease documents, license agreements, amendments, renewals, insurance certificates, rent schedules, common area maintenance provisions, notices, estoppel requests, landlord correspondence, tenant correspondence, and other leasing or property management documents.
• Assists with the processing, review, tracking, and resolution of lease-related invoices, rent payments, operating expenses, utilities, common area maintenance charges, reimbursements, and other lease or property management obligations.
• Assists with the preparation of lease reports, budget tracking, rent schedules, occupancy summaries, lease expiration reports, renewal reports, property management reports, and other leasing-related analysis.
• Maintains and monitors project files, property files, lease information, project reports, contact records, contract provisions, and related documentation.
• Serves as a liaison between the Leasing Team, County departments, constitutional offices, landlords, tenants, property managers, vendors, attorneys, Risk Management, Facilities Management, and other stakeholders.
• Collaborates and builds relationships with County and Division managers, staff, attorneys, outside consultants, property owners, landlords, tenants, property managers, and vendors.
• Responds to internal and external inquiries, citizen concerns, and tenant or landlord issues related to County-leased, County-owned, or County-managed properties assigned to the Leasing Team.
• Performs skillful, fair, courteous, and effective negotiations to resolve lease, license, occupancy, property management, maintenance, billing, and access-related matters.
• Provides written reports, recommendations, status updates, and oral presentations to management and user divisions regarding lease, license, occupancy, budget, and property management matters.
• Prepares agenda memorandum and agenda package with supporting documentation for Board of County Commissioners approval.
• Manages multiple real estate projects simultaneously, including relocations, space planning efforts, tenant improvement projects, and lease procurements.   
• Conducts market research and site selection analyses for leased facilities.
• Represents the Division in a professional, courteous, and competent manner.
• Performs other related leasing and property management duties as assigned.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Real Estate, Finance, or a closely related field and two years of related experience in land acquisition, leasing, property management; or an equivalent combination of education, training or experience.

• Experience with commercial leasing, lease administration, property management, tenant relations, or landlord/tenant coordination.
• Ability to abstract leases, licenses, amendments, renewals, and related agreements to identify key terms, deadlines, responsibilities, and obligations.
• Experience tracking lease expirations, renewal options, rent adjustments, notice requirements, insurance requirements, maintenance responsibilities, and other lease or property management obligations.
• Detail-oriented with the ability to plan, organize, coordinate, and monitor multiple leasing and property management projects.
• Confident working with attorneys, landlords, tenants, property managers, vendors, real estate professionals, and internal departments.
• Working knowledge of lease agreements, license agreements, amendments, renewals, basic contract terms, insurance requirements, and landlord/tenant responsibilities.
• Strong written and verbal communication skills.
• Ability to manage competing priorities, work well under pressure, and remain flexible with changing schedules, deadlines, and department needs.
• Ability to establish credibility, exercise sound judgment, be decisive when appropriate, and support the organization's goals, preferences, and priorities.
• Experience conducting market research and site selection analyses for commercial leasing and occupancy projects.
• Experience with Microsoft Office suite.
• Experience with or ability to learn Monday.com within six months of hire.
• Preferred licenses/certifications: Licensed Real Estate Broker or Salesperson, Certified Property Manager (CPM), Accredited Commercial Manager (ACoM), Real Property Administrator (RPA), or other leasing/property management-related certification. 

Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company’s success is based on your success. When you work with us, you are never “just a number”. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Company Description

Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company’s success is based on your success. When you work with us, you are never “just a number”. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.