Project Coordinator

Job Description

Job Description

GLY is seeking a detail-oriented and enthusiastic Project Coordinator to join our dynamic team! In this role, you'll thrive in a collaborative, fast-paced environment, ensuring smooth operations behind the scenes. Project Coordinators play a key role in supporting construction projects by preparing critical documents such as subcontractor agreements, change orders, purchase orders, and pay applications. You'll support with scheduling meetings and events, handle confidential information with discretion, and provide administrative support. This position requires strong organizational skills, professionalism and a passion for delivering exceptional service. 

What You Get to Do: 

• Prioritize critical activities that support GLY's core business.
• Prepare, review, and process a high volume of proposals, contracts, subcontracts, change orders, purchase orders, and other project-related contractual documents.
• Review subcontracts and change orders for additions, exclusions, and scope revisions; communicate discrepancies and update CMiC to reflect current status.
• Manage the full lifecycle of contract documentation, ensuring timely execution, distribution, tracking, and filing in accordance with company procedures and project requirements.
• Proofread all documents for accuracy, format, spelling, grammar, contractual consistency, and compliance with project requirements.
• Prepare notification of subcontractor prequalification results for project managers, perform follow-up with subcontractors, and ensure all required documentation is received and maintained prior to award.
• Coordinate compliance requirements with Project Managers, Accountants, Superintendents, Subcontractors, and the Risk Management Department to ensure all contractual obligations are met.
• Maintain and monitor compliance logs and other project compliance deliverables daily to ensure the project stays on track.
• Track critical contract milestones, approvals, and deliverables to ensure deadlines are met and potential compliance issues are proactively addressed.
• Compose, sign, and release correspondence as directed.
• Set up and maintain project files. Prepare and maintain correspondence files pertaining to the business of projects.
• Coordinate meeting or conference arrangements and resolve conflicting demands.
• Complete New Hire and Field Exit processes for jobsite personnel.
• Payroll: Process, QC and submit weekly timecards for all jobsite personnel using HH2 and prepare layoff and missed time checks when needed.
• Ensure all permits are valid, on site and posted.
• Prepare and distribute meeting minutes for weekly team meetings.
• Coordinate jobsite office set-up and close down of files, office furniture, equipment, telephones and computers.
• Maintain job offices, including maintaining kitchen, conference rooms, onsite parking and general office space.
• Perform steps necessary for postage, outgoing mail, e-mail, and faxes.
• General maintenance and operation of fax, copier, and other office equipment.
• Prepare Operation and Maintenance Manuals, As-Built, Warranties, disseminate information for binders.
• Complete and track all ordering for the project team and maintain project credit card + invoicing.
• Maintain/update required safety bulletin boards.
• Assist Superintendent, Project Manager, Project Engineers, General Foreman and Safety Officers with various project tasks.
• Maintain information in CMiC database. Prepare reports as directed.
• Coordinate special projects.
• Other duties may be assigned.
  

What It Takes:

• Associate or Bachelor’s degree, and one or more years directly related experience and/or training; or equivalent combination of education and experience.
• Proficiency in MS Office required.
• Ability to learn and use in-house software programs such as CMiC, HH2 and SharePoint.
• An appetite for learning, and the ability to improve existing processes through new ideas and innovations.
• Excellent written, verbal and other interpersonal communication skills.
• Perspective, and a positive attitude.
• Flexibility – you work well under pressure and adapt quickly to different situations and demands.

Total Rewards:

GLY offers a comprehensive and competitive total rewards package. The salary range for this position is $65,000 to $80,000 annually. This is a salaried non-exempt position. Starting salary will be determined based on experience, qualifications, and other job-related factors

Benefits Include:

• Annual Merit and Performance Based Bonus Program
• Retirement Savings Account, with an annual employer matching contribution from GLY
• Medical, Pharmacy, Dental, and Vision Insurance, with company paid premiums for the employee, and subsidized premiums for dependents
• Health Reimbursement Account
• Employee Assistance Program
• Life, Long Term and Accidental Death/Disability Insurance, and Supplemental Insurance at group rates
• Paid Time Off, Paid Holidays and Paid Parental Leave
• Mileage Reimbursement Program
• Ongoing professional development opportunities
• Community and Industry Engagement opportunities
  

Physical Requirements:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Regular, predictable attendance is required.
• Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• Ability to remain in a stationary position at a computer terminal for an extended period.
• Operate a computer and other office productivity machinery, such as a copy machine and computer printer.
• Productive in an office environment that is subject to frequent interruptions including moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Must be able to wear personal protective gear when required.
• Light to moderate lifting may be required, up to 50 pounds.
• Occasionally move about inside the office.

GLY participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. GLY is also a drug-free workplace and tests all new hires (subject to and in accordance with union bargaining agreements).

GLY is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.