Admin Asst Intermediate

Overview Administrative Assistant - Intermediate Location: On-Site, Lewisville, TX Hourly Compensation: $29.00-$31.00 DOE Work Schedule: M-F, 7:30 a.m.-4:30 p.m. Provide comprehensive administrative support to departmental leadership and staff, ensuring efficient daily operations and effective communication across the organization. Responsibilities Greeting and assist all internal and external customers at front counter. Review, maintain and update Outlook calendars and Smartsheet's for upcoming meetings and guests. Notify host when visitor arrives. Maintain and distribute the daily security list and the weekly IT meeting report. Order and receive catering for meetings as requested. Provide administrative support to departmental personnel, including answering telephones, maintaining schedules, coordinating meetings, preparing expense reports, and managing related tasks. Coordinate, confirm, and track employee travel and lodging arrangements. Schedule, verify, and participate in meetings and appointments, including arranging travel for attendees, preparing conference rooms. Perform general administrative tasks such as copying, typing, sending/receiving emails, sorting and distributing mail, sending certified mail, screening calls, greeting visitors, maintaining filing systems, and processing interoffice and overnight mail. Research and compile reports, proposals, and presentation materials. Answer and screen executive-level calls, assess urgency, set priorities, take accurate messages, and direct inquiries to the appropriate personnel. Plan, coordinate, and participate in meetings and off-site events as directed. Track and maintain PTO records and requests for the company officer. Analyze and route internal and external calls to the appropriate resource. Maintain, scan, and index agreement files and documents within the retrieval system. Qualifications High school diploma required Associate degree preferred 1-3 years of experience supporting a company manager or similar role 1-3 years of experience with phone systems, tracking tasks, interpersonal communication, and initiating new projects 1-3 years of basic accounting or bookkeeping experience Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Smartsheet's: Preferred Ability to type 60 words per minute Strong organizational, communication, and multitasking abilities EEO Statement: Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability. Check out our careers site to learn more about our benefit options. #J-18808-Ljbffr