Brokerage Coordinator

Job TitleBrokerage CoordinatorJob Description SummaryResponsible for providing administrative and office support to a department, service line, or local brokerage services department or specialized team. Most duties are administrative in nature with minimal focus on marketing/business development support. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment.Job DescriptionResponsibilitiesProvide administrative and office support to a department, service line, or local brokerage services department or specialized teamEnsure that education, credentials and licensing of staff is currentAssist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized teamMaintain confidential department records and office files in accordance with internal company proceduresAssist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.Proofread and correct spelling, grammatical, and layout errorsCoordinate and assist with collecting, aggregating, and preparing dataUpdate and maintain client databasePrepare expense reports, obtain receipts as needed, and reconcile all credit card chargesAnswer and screen incoming telephone callsSchedule and organize complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities; work around scheduling conflicts and takes on responsibility for keeping manager(s) on scheduleProvide backup coverage for Office Concierge, when necessaryCode and submit invoices to accountingAssist and support the Operations Team with special projects as requiredAssist with updating eCommunity and/or electronic property listingsUpdate website content, social media, etc. on behalf of brokersAnticipate manager(s) and business needs and undertake necessary actions to produce effective results on timeRequirementsBachelor’s degree including some coursework in Business, Finance or Real Estate1-3 years corporate business experienceOr any similar combination of education and experienceProficiency with Microsoft Office SuiteExcellent phone and organization skillsAbility to set priorities, meet deadlines, and multitaskStrong writing, editing, and proofreading skillsExcellent verbal and written communication skillsProven record of providing excellent customer service, both internal and externalExcellent interpersonal skillsExcellent attendance and punctualityProfessional appearance and decorum at all timesThe qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service orientedExpected workday from 8:30am - 5:30pm with 4 days in-office and 1 day remote.Physical RequirementsInvolves work of a general office nature; typically includes extended periods of sitting and/or operating a computer for up to 8 hours a dayMay involve periods of standing, such as operating at a copier/fax/scannerRegularly required to talk, hear, and use hands and fingers to write and typeAbility to speak clearly so others can understand youAbility to read and understand information and ideas presented orally and in writingAbility to communicate information and ideas in writing and orally so others will understandRegularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displaysCushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $31.88 - $37.50Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”SummaryLocation: CW Site - USA - MA - Boston - 125 High StreetType: Full time