Legal Admin

Under general supervision of an Assistant Chief Counsel, the incumbent works directly with multiple attorneys, the Chief Counsel, Deputy Counsel, and other Assistant Chief Counsels as well as various staff. The Legal Office maintains primary responsibility to ensure compliance with statutory requirements necessary for adoption of regulations and litigation, and assists the Attorney General's Office with the defense and enforcement of regulations and other litigation matters.

A major portion of the position requires the incumbent to perform a wide variety of administrative assignments and related office work as well as prepare and process a variety of legal documents. This includes preparing inter-office and inter-agency memoranda and letters; maintaining follow-up records relating to legal matters in process and other legal forms that are prepared and processed; and tracking Board item materials and legal correspondence using SharePoint and/or other tracking systems. The incumbent also gathers and assembles documents for attorney cases and assists attorneys by preparing and processing a wide variety of legal documents, including but not limited to legal correspondence, pleadings, briefs, motions, and legal opinions. Additional duties include scheduling and arranging meetings for attorneys, making travel arrangements and processing travel claims using Concur and CalATERS; preparing supply orders for the Legal Office; serving as point of contact for IT services for legal staff; assisting in troubleshooting computers, programs, and office equipment; processing and logging all incoming settlement and miscellaneous checks, preparing corresponding documents for accounting, and delivering checks to accounting. The incumbent receives and screens a variety of telephone calls and visitors and answers a wide variety of inquiries and refers inquiries to appropriate attorneys or staff.


The incumbent may attend CARB's monthly Board meetings in Sacramento and throughout the state; assist the Board Clerks in overseeing the operations of the hearings; and provide back-up assistance to the Board Administration and Regulatory Coordination Unit staff as needed.


You will find additional information about the job in the Duty Statement .

Working Conditions


This position may be eligible for hybrid in-office work and in-state telework. The amount of telework is at the agency's discretion and is based on the California Air Resources Boards' (CARB) current telework policy. While the CARB may support telework, some in-person attendance is also required.

The p ositions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of hybrid telework eligibility, all employees may be required to report to the position's designated headquarters location at their own expense, as indicated on their duty statement.

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee shall receive a 3 percent reduction in pay in exchange for 5 hours PLP 2025 leave credits, monthly. The salary range(s) included in the job advertisement do not reflect the 3 percent reduction in pay.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.
• Must be able to move/transport objects weighing up to 25 pounds, with or without reasonable accommodation.
  
  

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (GENERAL)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-534634


Position #(s):
673-110-1138-XXX

Working Title:
Legal Admin


Classification:
OFFICE TECHNICIAN (GENERAL) $3,758.00 - $4,710.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
Multiple


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.; for more information about E-Verify, please go to

CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive. CARB believes the diversity of our employees collectively makes up one of the world's most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians.


Department Website:


Special Requirements
Applicants must include a Supplemental Questionnaire (SQ) for this recruitment. Applications without an SQ or including an SQ that does not directly answer all the items below will not be considered. Cover letters and resumes do not take the place of the SQ.


Require Name on SQ
Require Job Control Number on SQ
Maximum number of pages: 2 (Arial font, 12 point, double spaced, 1-inch margins)

• Please describe the most fullfilling job that you have had to date and why.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/17/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


State Air Resources Board
Monica Walden
Attn: Classification and Certification Unit
1001 I Street, 5th Floor


Sacramento , CA 95814


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


State Air Resources Board
Monica Walden
Classification and Certification Unit
1001 I Street, 5th Floor


Sacramento , CA 95814
The drop-off location is non-operational on weekends and holidays.
08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter
• Other -
  Supplemental Questionnaire (SQ) - Please see the Special Requirements section of this job advertisement for detailed instructions for the SQ submission.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The successful candidate should be professional and have strong organizational and communication skills, excellent computer skills, and a strong attention to detail. The candidate should have the ability to work independently with good judgment; work effectively and cooperatively within a diverse working environment, including the public and other government agencies; be able to communicate clearly and be able to give clear direction; exhibit tact and poise; take initiative; be proactive and be able to define logistical problems and act decisively; work effectively under pressure to meet short deadlines and last-minute changes in direction; and manage multiple tasks simultaniously. Excellent customer service skills, punctuality, and good attendance are highly desirable.


The most highly desirable candidates will also possess:
Experience working in a legal office environment or a regulatory agency.
Knowledge of Microsoft Word, Outlook, and Teams applications, including Excel and SharePoint. Ability to use proper grammar and punctuation when drafting, formatting, or proofreading documents.
Creativity and demonstrated ability to be self-starter and tackle challenges effectively.
Flexibility and willingness to learn and thrive in an environment of change.


Benefits Benefit information can be found on the CalHR website and the CalPERS website.


Headquarters

• Nearby (third-party) Parking
• Convenient to public transportation
• Gym
• Daycare facility

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website:
Hiring Unit Contact:
Claire Scriven
(000) -
View email address on click.appcast.io


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Equal Employment Opportunity Office
(000) -
View email address on click.appcast.io
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Experience and Education


For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.


Additional Instructions for Mailing or Drop-Off Application Packages


Applying electronically via CalCareers is highly recommended. If submitting hardcopy applications (mail/drop-off), please email View email address on click.appcast.io with the JC number in the subject line to confirm submission. Your email will serve as a time stamp that a document was dropped off before the final filing date. Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date.


NOTE: Applicants must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.