Real Estate Office Assistant

Job Description

Job Description

You’re applying to be the “right-hand person” of a successful real estate agent on the #1 team of its size in all of Texas. You’ll help manage the day-to-day aspects of the business while working to increase retention and referral activity from former clients through a robust communications calendar. A proven history of designing and implementing systems is a must.

Your #1 priority is ensuring systems are set up to satisfy current clients, obtain repeat business from former clients, and earn referrals from both. Applicants should be extremely diligent, possess great interpersonal and communication skills, and inspire trust among colleagues and clients alike. If this sounds like you, apply today!

$40,000 - $70,000 yearly

• Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings

• Serve as Jamie’s “stunt double”– answer/filter emails, follow up with prospects, field inquiries from existing clients, prepare new listings, assist with showings as needed
• Spearhead communications program – Optimize and maintain database, organize daily call list, manage monthly mail campaign and birthday/anniversary program, drive “just listed” and “just sold” campaigns in all media channels
• Generate, track and convert leads – Implement and master new CRM (Follow Up Boss), design custom conversion strategies, ensure timely follow-up, schedule and help prepare for meetings, design and execute past client referral program

• Flexible working schedule to accommodate clients on nights and weekends
• Excellent written and verbal communication skills
• Candidates are required to have a high school diploma or GED
• Either already has or is working towards real estate license

• Professional appearance, attitude, and work ethic are a must.
• The ideal candidate is experienced in designing, implementing, and executing on systems. Client interaction is expected and encouraged, but the #1 priority is ensuring our systems are set up to satisfy current clients, obtain repeat business from former clients, and earn referrals from both. 
• The ideal client will be highly motivated by the chance to partner with Jamie in further amplifying a growing client base. In return, this individual will be provided opportunities to cultivate his/her skillsets and grow into a role to optimize them, with accompanying increases in pay and responsibility, accordingly.   

Jamie Kohlmann is a top-producing real estate agent on the Perry-Miller Streiff Team at Dave Perry-Miller Real Estate, the #1 team of its size in Texas. Jamie sold more than $18M in real estate in 2025, and she is searching for a “right-hand person” who is invigorated by the opportunity to help take her business to the next level.