Accounts Receivable Specialist

Accounts Receivable Specialist - 100% Remote Our client is seeking an experienced Accounts Receivable Specialist to join their team in a fully remote, long-term temporary capacity. The ideal candidate will have a strong background in accounts receivable, excellent communication and customer service skills, and the ability to manage multiple customer accounts while ensuring timely collections and accurate financial records. This individual will be responsible for overseeing day-to-day AR functions, including customer invoicing, cash applications, collections, account reconciliations, and resolving billing discrepancies. The successful candidate will be highly organized, detail-oriented, and comfortable working independently in a fast-paced environment while managing multiple priorities and customer relationships. Key Responsibilities Manage daily accounts receivable activities, including customer billing, invoicing, and payment processing. Generate, review, and distribute customer invoices accurately and within established deadlines. Monitor outstanding receivables and proactively follow up with customers regarding past-due balances to ensure timely collections. Perform cash applications and accurately post incoming customer payments to the appropriate accounts. Reconcile customer accounts, research discrepancies, and ensure balances are accurate. Investigate and resolve invoice disputes, billing discrepancies, and payment-related issues in a timely manner. Communicate professionally with customers regarding outstanding balances, payment commitments, invoice questions, and account status. Maintain accurate AR aging reports, collection notes, and supporting documentation. Assist with month-end close activities, including AR reconciliations and reporting. Collaborate with internal operations and finance teams to research and resolve billing issues. Maintain organized customer account records and support efficient accounts receivable processes. Qualifications 2+ years of hands-on accounts receivable experience. Strong experience with customer invoicing, cash applications, collections, and account reconciliations. Previous experience within the transportation, logistics, or final-mile delivery industry preferred. Proficiency in Microsoft Excel and other Microsoft Office applications. Experience working with accounting software and/or ERP systems. Excellent verbal and written communication skills, with the ability to interact professionally with customers and internal departments. Strong organizational skills and attention to detail. Excellent problem-solving and analytical abilities, particularly when researching payment discrepancies and resolving billing issues. Ability to manage multiple customer accounts, prioritize competing deadlines, and work independently in a fully remote environment. Position Details Employment Type: Long-Term Temporary Work Arrangement: 100% Remote This is an excellent opportunity for a motivated Accounts Receivable professional who enjoys working directly with customers, managing collections, and taking ownership of the full accounts receivable process within a fast-paced transportation and logistics environment. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client. Privacy Notice Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR and UK GDPR may access our policies here . Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). #J-18808-Ljbffr Vaco by Highspring