Administrative Assistant

Job Description

Job Description

Administrative Assistant Buffalo Ambulatory Surgery Center is seeking a highly organized, motivated, friendly, and personable Administrative Assistant to join our team. This position is ideal for someone who is energetic and enjoys working in a fast-paced environment, is comfortable working with numbers and technology, and takes pride in keeping projects, information, and people organized. The successful candidate will be a self-starter and problem solve

r

who brings a positive attitude to the workplace and demonstrates initiative, professionalism, flexibility, and excellent attention to detail. Because this position will work with confidential business, employee, and patient-related information, discretion and confidentiality are essential. Key Responsibilities Provide administrative support to leadership and assist with a variety of day-to-day operational needs. Prepare documents, reports, spreadsheets, correspondence, and presentations. Work with data and numbers, including compiling information, performing calculations, and preparing reports. Maintain organized electronic and paper files and confidential records. Assist with scheduling, meetings, special projects, and follow-up activities. Navigate multiple computer systems, software platforms, and online portals efficiently. Communicate professionally and in a friendly, approachable manner with physicians, employees, vendors, and outside organizations. Track projects, deadlines, and outstanding items to ensure timely completion. Identify issues, research solutions, and take initiative to move projects forward. Handle sensitive and confidential information with the highest level of discretion. Assist leadership with additional projects and responsibilities as needed. Qualifications & Skills The ideal candidate will possess: Positive, friendly, and professional attitude. A genuine people-person personality with the ability to build positive working relationships. Strong mathematical aptitude and comfort working with numbers and data. Proficiency in Microsoft Excel and Word. Strong computer skills and the ability to quickly learn and navigate new systems and software. Excellent verbal and written communication skills. Exceptional organizational and time-management skills, with the ability to prioritize multiple responsibilities. Strong problem-solving and critical-thinking abilities. A high level of attention to detail and accuracy. A proactive approach and willingness to take initiative rather than waiting for direction. Flexibility and the ability to adapt as priorities and business needs change. Ability to work independently while also being a collaborative member of the team. Excellent judgment and a strong commitment to confidentiality and discretion. Dependability, professionalism, and consistent follow-through. Notary Public certification is a plus, but is not required. What We're Looking For We are looking for more than someone who can complete assigned tasks. We want an individual who is positive, friendly, resourceful, dependable, organized, and willing to take ownership. The right person will anticipate needs, ask thoughtful questions, find solutions, and help keep projects and priorities moving forward. Just as importantly, we are looking for someone who enjoys working with people, contributes to a positive work environment, and approaches each day with a helpful, can-do attitude. If you are a people person who enjoys organization, numbers, technology, problem-solving, and being an important part of a busy team, we would love to hear from you.