Administrative Assistant

Job Description

Job Description

The JCC Early Childhood Center is seeking a friendly, organized, and customer-focused missions Administrative Assistant to join our team. This role serves as the first point of contact for prospective and current families while overseeing the daily operations of a busy early childhood office. The ideal candidate enjoys building relationships, thrives in a fast-paced environment, is highly organized, and takes pride in providing exceptional customer service to families, staff, and the community. Primary Responsibilities Manage all aspects of the enrollment process from initial inquiry through registration and ongoing family communication Serve as the primary contact for prospective and current families by phone, email, and in person Maintain enrollment records and student files while ensuring confidentiality and accuracy Coordinate classroom rosters, waitlists, and enrollment tracking Process tuition agreements, registrations, deposits, and billing information Work closely with school leadership to monitor enrollment trends and classroom capacity Coordinate field trips and special visitors Oversee daily front office operations and provide administrative support to the Early Childhood Director Prepare reports, correspondence, forms, and other administrative documents Coordinate communication with families regarding school events, schedules, and program updates Maintain office and program supplies and coordinate with vendors as needed Support licensing requirements and recordkeeping Assist with special events, fundraisers, registration periods, and other school initiatives Collaborate with teachers, administrators, and support staff to ensure smooth day-to-day operations Qualifications Excellent organizational and time management skills Strong written and verbal communication skills Outstanding customer service and interpersonal skills Ability to manage multiple priorities while maintaining attention to detail Strong computer skills, including Microsoft Office, Adobe, Canva, and database management Experience with enrollment, admissions, or office administration preferred Ability to work independently while collaborating effectively with a team Experience in an educational, nonprofit, or childcare setting is preferred Preferred Skills Records management Enrollment and admissions coordination Office management Calendar management Family engagement Billing and payment processing Problem solving Process improvement Data entry and reporting Confidential records management Pay: $24.00 - $26.00 per hour Benefits: 401(k) 5% Match Dental insurance Employee discount Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Work Location: In person Schedule: Monday through Friday, 10:00 a.m. - 6:00 p.m.