Administrative & Office Assistant

We are seeking a highly organized and proactive Administrative & Office Assistant to join our team. The ideal candidate will have experience in a tech start-up environment and will be instrumental in keeping our office running smoothly while supporting recruiting coordination and executive scheduling. This is a dynamic, jack-of-all-trades role perfect for someone who loves variety, takes initiative, and thrives in a fast-paced environment. This role is onsite in NYC, in our SoHo office. What you will bring on day one 3+ years of experience in an office administration or Executive Assistant role at in a tech start-up environment 1+ years of experience in areas of office operations such as vendor management. liaising with property managers, ordering supplies, etc. Experience with G-Suite, Google Calendar, Claude, Slack and various AI tools Strong organizational and time management skills with exceptional attention to detail. Excellent written and verbal communication skills; professional and personable with all levels of staff and candidates. Proactive problem-solver who anticipates needs and acts before being asked. Comfortable managing multiple priorities simultaneously in a fast-moving environment. No-task-too-small attitude with a collaborative, team-first mindset. Familiarity with ATS platforms (e.g., Greenhouse) is a plus. What you’ll do Own day-to-day office operations, including ordering and restocking supplies, snacks, and beverages. Work to enhance the new hire onboarding experience (sending out swag, prepping desks, building onboarding plans) Work closely with various departments on designing, coordinating and executing our office move, slated for early 2027 Assist executives with calendar management, travel arrangements and meeting coordination. Communicate professionally with candidates, executives and clients on scheduling and other administrative tasks. Maintain organized interview and meeting schedules and ensure all logistics are confirmed in advance. Support the People Team with ATS (Greenhouse) administration and data hygiene. Coordinate logistics for internal and external meetings, including room bookings and agendas. Handle ad hoc projects and administrative tasks with discretion and efficiency. Why join Vise: Opportunity to make a significant impact at a hyper-growth fintech start-up Competitive salary and equity Unlimited PTO and great benefits, including $1 medical insurance 401k plan with generous matching and self-directed brokerage account option Access to investment management and free financial advice from one of our partner RIA firms Paid lunches at our NYC office Career growth and development opportunities Through the internal and market data Vise has collected, we expect the salary range for this position to be $70,000 - $90,000 per year, plus a competitive equity package. Your actual compensation will be determined based on your skills, qualifications, and experience. In addition, Vise offers a wide range of comprehensive and inclusive employee benefits. Vise celebrates and embraces diversity and is committed to building a team that represents a variety of experiences, backgrounds, and skills. We do not discriminate on the basis of race, color, religion, marital status, age, gender identity, gender expression, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status, or other applicable legally protected characteristics. #J-18808-Ljbffr