Administrative Assistant

Administrative Assistant

We are seeking a high-energy, detail-oriented Administrative Assistant to support our supply chain and procurement operations within our busy Manufacturing facility. Operating on a stable schedule of 8:00 AM - 5:00 PM, this role thrives in a very fast-paced environment where precision and multitasking are vital. In this role, you will act as a core operational anchor alongside our Shipping clerk team, utilizing an advanced ERP system and tracking data in Microsoft Excel to keep our inventory moving seamlessly. If you are a proactive Administrative Assistant who excels under pressure, possesses prior Manufacturing environment exposure, and wants to work closely with our Shipping clerk department to manage ERP logs, this fast-moving position is a perfect fit. We need a reliable Administrative Assistant with a strong data-entry background who can seamlessly support our logistics network as a backup Shipping clerk, maintaining perfect documentation across our Manufacturing plant by masterfully utilizing our ERP platforms and Microsoft Excel worksheets.

Compensation & Benefits

• Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. Starting at $25+/hr depending on position and experience.
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.
• Growth: Access to training and development to expand your professional certification.

Responsibilities Include

• Processing and executing approved Purchase Orders (POs) for MRO within the AS400 system.
• Cataloging and inputting data for newly launched products into the Lotus Notes database.
• Updating part numbers, adjusting pricing files, and altering existing item records as requested in AS400.
• Facilitating inventory replenishment by tracking Kanban (KB) cards, managing blanket orders, and processing active PO releases.
• Monitoring delivery schedules by auditing, updating, and generating open PO tracking reports in Microsoft Excel.
• Structuring digital purchasing files to track vendor confirmations, shipping notifications, and procurement correspondence.
• Overseeing third-party vendor backlogs to secure on-time shipment compliance and logging successful third-party transactions in the central system.
• Partnering with the traffic and logistics team to streamline inbound freight and third-party transportation schedules.
• Sourcing compliance data, specifications, and regulatory documentation directly from active suppliers.

Skills/Qualifications

• Experience: Minimum of 3 years of administrative, purchasing, or data entry experience in a fast-paced setting.
• Systems Familiarity: Prior exposure to software software and advanced spreadsheets is heavily preferred.
• Work Authorization: Legally authorized to work in the United States without company sponsorship.
• Core Competencies: Exceptional time management, high attention to detail, strong data accuracy, and professional communication skills.

Whats in It for You

• Predictable Schedule: Maintain a strong work-life balance with a reliable, Monday-through-Friday, 8:00 AM - 5:00 PM schedule.
• Dynamic Work Environment: Say goodbye to boring workdaysthis fast-paced role will challenge your skills and keep you continuously engaged.
• Total Rewards: Enjoy a robust compensation package starting at $25/hr alongside premium medical, dental, and vision health coverage.
• Professional Advancement: Tap into internal training networks to broaden your administrative certifications, build your technical toolkit, and scale your career.

Apply Today!

Ready to take the next step in your career? Join a team that values technical expertise and high-performance grit! Apply today by submitting your resume. We look forward to reviewing your application.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.