Business Services Coordinator II

Business Services Coordinator II

Compensation: $26.00–$28.00/hr, depending on experience Location: 3617 N Big Spring St., Midland, TX 79705 Schedule: Monday–Friday, 40 hours per week Scope Organizes and supports activities for a program, department, or initiative. Performs administrative tasks in support of the effort. Ensures coordination of activities across departments and/or individuals. Provides general meeting support and schedule coordination. Works with moderate work direction and is skilled and knowledgeable in the position.

Key Responsibilities

• Maintain and update Outlook distribution lists.
• Administer the Team SharePoint site.
• Coordinate events, including organizing venues and catering, sending calendar notices through EventX and other systems, and managing logistics on the day of the event.
• Order materials, including signage, posters, and branded recognition materials, and maintain inventory.
• Set up and cancel Tyndale accounts.
• Confirm open tickets are accurate for G&R.
• Send reminders for past-due Tyndale tickets.
• Provide registration backfill support and send past-due registration reminders.
• Assist with the Vehicle Exception Report and Fringe Report.
• Assist with getting people set up in Open Ticket.
• Assist with auditing the Tyndale roster to verify location and cost center information.
• Provide backfill support for open ticket approvals.
• Assist with meeting setup and booking.
• Assist with booking and canceling rooms.
• Assist with fuel PIN setup and cancellation.
• Assist with vehicle access updates and vehicle delivery.
• Assist with temporary tags and license plates.
• Assist with picking up and moving vehicles.
• Provide backfill support for pool vehicle walkarounds and Traka.
• Coordinate RockHounds tickets, including scheduling, printing, and gift card tracking.
• Participate in cross-training.
• Assist employees with questions and problem-solving.
• Perform other administrative duties as required.

Skills and Qualifications

• Strong written and verbal communication skills.
• Ability to type 50+ words per minute.
• Software and web-based program skills, including:
• Microsoft Office: Word, Excel, and PowerPoint
• Microsoft Outlook
• EventX
• Open Invoice / Ticket
• Chrome River
• Microsoft SharePoint
• SurveyMonkey
• Slido
• Strong organizational skills.
• Ability to establish and maintain sustainable administrative processes.
• Initiative and ability to work independently with minimal guidance.
• Event planning skills, including Well Work face-to-face meetings in Seminole.
• Cost consciousness.
• Ability to work effectively in a highly adaptive and quickly changing environment.
• Willingness to serve others.

Preferred Qualifications

• Knowledge of Permian-area venues, caterers, and printing resources.