Grant & Revenue Accounting Specialist

Job Description

Job Description

Hope Mission Statement

The mission of Hope the Mission is to prevent, reduce and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions.

Position Purpose and Summary

Hope the Mission funds its programs through a mix of government contracts, grants, and private funding sources. Managing those dollars accurately and in compliance with funder requirements is not optional. The Grant and Revenue Accounting Specialist is the person who keeps that work running.

Working under the supervision of the Director of Finance, Accounts Receivable, this position manages grant accounting, billing, accounts receivable, and revenue tracking across multiple funding sources. The Specialist handles post-award grant administration, prepares invoices and reimbursement requests, monitors receivables, reconciles accounts, and supports financial reporting and audits. This role requires strong attention to detail, the ability to manage competing deadlines, and a working knowledge of nonprofit accounting and grant compliance.

Responsibilities

Grant Accounting and Budget Management

• Prepare and monitor grant budgets, revenue tracking, and fund balances

• Maintain proper expense classification and grant coding in accordance with GAAP and internal guidelines

• Support grant close-out processes and final financial reporting

• Assist with development and improvement of financial procedures and internal controls

Billing and Invoicing

• Assist with monthly billing and invoicing processes for government and private funding sources

• Prepare reimbursement requests and supporting documentation in accordance with funder requirements

• Identify, research, and resolve financial discrepancies and billing issues

Accounts Receivable and Revenue Tracking

• Monitor accounts receivable activity and assist with collections follow-up

• Ensure cash receipts and revenue transactions are accurately recorded and applied within the accounting system

Reconciliations and Financial Reporting

• Prepare monthly ledger analyses, reconciliations, and financial reports

• Assist with month-end and year-end close activities related to grants and receivables

• Assist with annual audits and funder reviews by preparing requested schedules and supporting documentation

Systems and Recordkeeping

• Maintain accounting records in QuickBooks Online and other financial systems

• Collaborate with program, grants, and finance teams to support accurate financial reporting and compliance

Additional Duties

• Perform other finance and accounting duties as assigned

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required; equivalent experience may be considered

• Minimum 3 to 5 years of progressively responsible experience in nonprofit accounting, grant administration, billing, or accounts receivable

• Experience working with government-funded contracts and grants strongly preferred

• Experience with post-award grant management, invoicing, reconciliations, receivables tracking, and audit support preferred

Skills

• Manage grant accounting, billing, and accounts receivable functions accurately and on deadline

• Prepare and monitor grant budgets, fund balances, and revenue tracking reports

• Apply GAAP and nonprofit accounting principles to expense classification, reconciliations, and financial reporting

• Analyze financial data and identify discrepancies or compliance concerns

• Prepare accurate financial reports, reimbursement requests, and audit-ready documentation

• Manage a high volume of financial information with strong attention to detail

• Communicate clearly and professionally in writing and verbally across finance, program, and grants teams

• Work independently and collaboratively within a team environment

• Maintain confidentiality and professionalism in handling sensitive financial information

• Proficient in Microsoft Excel, QuickBooks Online, and Google Workspace

Mandatory Requirements

• Background Screening – Employment is contingent upon the successful completion of background checks as required per worksite.

• Drug and Alcohol Testing – Candidates must pass pre-employment and ongoing drug and alcohol screenings in accordance with company policy.

• Motor Vehicle Record (MVR) Check – For roles requiring driving, employment is contingent upon an acceptable driving record.

• Legal Eligibility to Work – Candidates must provide proof of legal authorization to work in the US.

• Compliance with Company Policies and HIPAA standards – All employees must comply with company policies, including safety, confidentiality, and conduct standards.

• Must have reliable transportation.

• Must have proof of vehicle insurance coverage.

• Must have a valid CA drivers license.

• Must be able to qualify for HTM’s commercial insurance coverage.

Physical, Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The employee is required to: walk and climb stairs; stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis; grasp, push, pull objects such as files, file cabinet drawers, and reach overhead; handle, finger, grasp and feel objects and equipment; reach with hands and arms; be mobile by moving oneself from place to place quickly and easily; repeat various motions with the wrists, hands, and fingers; be able to perform visual activities for (including, but not limited to) administrative and clerical tasks; ability to lift up to 25 lbs.; communicate, receive and exchange ideas, information by means of the spoken and written word; drive vehicles in and around Los Angeles County; be able to enter various buildings that may require climbing stairs; be periodically subjected to outside environmental conditions. The employee may work in proximity to service animals and emotional support animals; use a desktop and/or laptop computer; various office machines. Complete all required forms in personal writing.

Work Environment

The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety practices. The employee may experience a number of unpleasant sensory demands associated with the participants’ use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations. The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure or in crisis intervention.

EEO: HTM (Hope the Mission) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HTM complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, placement, promotion, recall, transfer, leaves of absence, compensation and training.

HTM will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HTM is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the California Department of Fair Employment and Housing’s Fair Chance Act webpage.

Full-time position; Morning shift: 7:30-4:00PM