Accounting Specialist

EOE Statement
It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Description

Job Title: Accounting Specialist

Position Type: Full-Time, Non-Exempt, Monday-Friday 9:00am-5:30pm

Department/Group: Finance

Reports To: Accounting Manager

Mission Statement:

To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position:

Reporting to the Accounting Manager, responsible for assigned processes in billing, accounts receivable, accounts payable, journal entries, balance sheet reconciliations, and various other accounting duties. This skilled team member is cross trained to cover other positions as needed.

Position Requirements

Qualifications and Education Requirements:

• Bachelor's Degree or AA in Accounting or related field.
• Three plus years of accounting experience, preferably with journal entry, variance analysis, and working with excel schedules.
• Thorough knowledge of accounts payable, check processing, and electronic fund transfers.
• Thorough knowledge of accounts receivable, recording deposits, and recording revenue in the general ledger.
• Understands accounting processes such as accounting period, account codes, departments (business units), and processes that follow GAAP guidelines.
• Excellent verbal and written communication skills.
• Ability to communicate effectively in English, both verbally and in writing.
• Highly proficient in Microsoft software packages, including Excel, Word, and Outlook.
• Ability to use other software packages and platforms that automate the accounting and financial reporting process.
• Attends and participates in continuing educational programs.

Skills and Job Requirements:

• Ability to work independently as well as on a team.
• Ability to respond quickly and well to unexpected situations.
• Highly accurate and has an aptitude for detail.
• Work well under pressure with dependability, flexibility, and the attitude of a team player.
• Communicates as considered appropriate, i.e., verbal, e-mail, written memo; formal reporting provided given context of urgency and materiality.
• Strong problem-solving, analytical, and multi-tasking skills.
• Maintains confidentiality regarding all information shared, received, and accessed in the Finance office.
• Ability to comprehend and apply the Policies and Procedures outlined in the Carmelite Sisters Accounting Manual.

• Supports and articulates the mission and values of Carmelite Sisters of the Most Sacred Heart of Los Angeles.
• Demonstrates the mission through decision making and actions related to values established in the handbook.
• Has a neat appearance and dresses in a professional and modest manner in accordance with the handbook.
• Comply with all regulations of the Employee Handbook, Safety IIPP Manual and all other applicable employee and safety policies.

Job Functions:

Reporting to the Accounting Manager supports the accounting manager and senior accountants in the production of financial reports. Responsible for assigned billing processes, accounts receivable management, bank deposit recording, and accounts payable processes as assigned. Works well with accounts receivable, accounts payable, and accounting team members.

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position, or in keeping with the individual's skills and qualifications.

Duties and Responsibilities:

• For billing processes assigned, prepares billing spreadsheet, timely and accurately, obtains administrative approval, generates billing, and prepares account receivable reconciliations maintaining the days in accounts receivable goal.
• For billing residents, responsible for utilizing the Point Click Care System to manage census, post payments, ensure that charges are appropriate, including add on amounts such as level of care or specific billable items, produce billing and manage the accounts receivable maintaining the days in accounts receivable goal.
• Maintain accurate accountability of all outstanding balances. Works diligently to keep all accounts within a 60-day aging period. Any accounts that extend beyond this aging period are to be reported monthly with clear explanations regarding the reason why the account is past due along with a plan of action to collect the monies. Notes are to be maintained within the system for all problem accounts.

• Independently identify billing issues, determine the cause of the issues, and resolve the issues.
• Prepares journal entries for assigned revenue processes, meeting month-end timelines that achieve timely financial reporting.
• Process invoices for assigned vendors, specifically intercompany accounts, ensuring that the disbursement allocation is proper and validated. Reconcile payments resolving any invoice discrepancies.
• Prepares billing for intercompany invoices, resolving differences between corporations.
• Prepares balance sheet reconciliations as assigned, monthly preferred.
• Responsible for processing approved payments by due dates.
• Prepare manual checks as needed.
• Communicate any potential cash flow issues to the accounting manager in a timely manner.
• Prepares monthly listing of accruals after closing of accounts payable for accounting journal entry, if needed.
• Maintains vendor and contract files on the shared drive, ensuring that payment processing meets the contract guidelines.
• Corresponds with vendors and respond to inquiries in a timely manner.
• Prompt communication with accounting and other appropriate personnel regarding vendor and/or government related issues.
• For new vendors, collects and maintains tax information on the shared file, prepares requests for new vendor set-up.
• As assigned, maintains credit card transactions and monthly reconciliations.
• Accurately maintains petty cash funds as assigned.
• For contributions, reconcile fund by month with advancement for corporations assigned.
• Responsible for preparing templates of journal entries for gift cards and health benefits cards, and other journal entries as required.
• Prepare and close journal entries in the accounting system as assigned.
• Load budgets to the financial system as assigned.
• Complete special projects as assigned.
• May be cross trained to assist with additional accounting functions as needed.

Working Conditions:

• Sits and works on computers for extended periods.
• Subject to frequent interruptions.
• Subject to time constraints, prioritizing multiple tasks and deadlines to be met.

Physical and Sensory Requirements:

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, support agencies, and outside agencies.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such a weight of a minimum distance of 50 feet.
• Must be able to sit for extended periods engaged in desk and/or computer work.
• Must have hand and wrist coordination for data entry input.

Full-Time/Part-Time
Full-Time

Shift
-not applicable-

Salary Range
$24.00-$33.50

Position
Accounting Specialist

Number of Openings
1

Exempt/Non-Exempt
Non-Exempt

Location
Carmelite Sisters of the Most Sacred Heart of Los Angeles

About the Organization
The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.


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This position is currently accepting applications.