Senior Administrative Assistant

Job Description Job Description Please check the complete job description before applying, atleast 5 years of experience required, bachelors preferred. Job Description. We are seeking an experienced and detail-oriented Administrative Services Manager to support the Assistant Commissioner and division leadership team. This role is responsible for overseeing administrative operations, contract coordination, fiscal tracking, and day-to-day program support within a collaborative public health environment. This is a hybrid opportunity requiring onsite attendance 1–2 days per month, with additional in-person meetings as needed. Some in-state travel may be required. Candidates must reside in or be willing to relocate to Tennessee. This position is funded through the Rural Health Transformation Program for the next 5 years. Key Responsibilities Provide administrative and operational support to division leadership and program teams. Prepare, edit, and distribute meeting minutes, reports, and official correspondence. Maintain electronic records, documents, and administrative files. Monitor budgets, expenditures, and financial reports to ensure compliance with approved funding requirements. Assist with contract development, revisions, procurement tracking, and contract administration. Coordinate travel arrangements, expense documentation, and scheduling activities. Serve as a liaison between leadership, internal staff, contractors, and external partners. Support division-wide meetings, reporting activities, and program operations. Conduct research, analyze data, and provide recommendations to improve administrative and fiscal processes. Qualifications 5+ years of progressively responsible administrative or operations experience. Strong organizational, analytical, and problem-solving skills. Experience with budgeting, expenditure tracking, and contract coordination. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Strong interpersonal and collaboration skills with the ability to build professional relationships. Education Bachelor’s degree from an accredited college or university preferred. Relevant professional experience may substitute for education on a year-for-year basis.