Office Manager

Office Manager – Accounting

We are seeking an experienced Office Manager – Accounting to lead day-to-day office operations and oversee key accounting functions for our organization. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, enjoys improving processes, and can confidently manage staff, financial reporting, payroll, and administrative compliance.

What You'll Do:

• Oversee daily office operations and supervise AP/AR/Payroll and administrative staff (0–6 employees).
• Manage accounting functions including AP/AR, general ledger accuracy, and month-end/quarter-end/year-end close.
• Ensure timely financial reporting, bank reconciliations, and positive pay processing.
• Process payroll for 100–200 employees; file quarterly/annual tax documents (W-2, 1095, 1099, 2290, sales tax, payroll taxes).
• Administer 401(k) and Profit Sharing Plans.
• Manage business licenses, commercial insurance renewals, and fleet licensing/DMV documentation.
• Support external audits, DOL surveys, and compliance with state and federal regulations.
• Maintain and improve departmental processes to ensure accuracy and efficiency.
• Order office supplies for all divisions, processes, and respond to external agency notices (BBB, NTA, etc.).
• Collaborate with department managers and serve as a key resource for problem-solving and administrative support.

What We're Looking For:

• 5+ years of accounting/financial reporting experience with strong GAAP knowledge.
• Experience with SAGE100 & QuickBooks (required); strong proficiency in Microsoft Word, Excel, and general PC skills.
• Payroll processing experience strongly preferred.
• Ability to multitask, manage deadlines, and thrive in a fast-paced environment.
• Strong communication, leadership, and supervisory abilities.
• Bachelor's degree in Accounting preferred (not required).
• Fluency in Spanish is a plus.

Competencies:

• Strong attention to detail & accuracy.
• Leadership & team management.
• Problem-solving & sound judgment.
• Effective verbal and written communication.
• Adaptability and ability to meet strict deadlines.

Physical Requirements:

• Ability to lift/move up to 25 lbs.
• Regular standing, sitting, walking, and occasional kneeling/crouching.
• Frequent use of stairs.

Benefits:

• Medical, Dental & Vision Insurance.
• 401(k) with Employer Match.
• Profit-Sharing Plan.
• Short-Term Disability.
• Paid Holidays, Vacation, & PTO.
• Opportunities for Growth & Advancement.