Business Office Administrator at RPRY

Job Description

Job Description

Business Administrator

Reports To: Director of Finance & Operations
Classification: Part-Time

Position Overview

The Business Administrator plays a key role in supporting the financial operations of the school, with a primary focus on tuition management, payment processing, and administrative support. Reporting to the Director of Finance & Operations, this individual is responsible for managing tuition agreements, monitoring payment plans, processing deposits, tracking donations and grants, and assisting with payroll and general business office functions when needed.

This role requires a high level of discretion, strong organizational skills, and the ability to collaborate across departments to ensure efficient and accurate financial operations.

Key Responsibilities

Tuition & FACTS Management

• Set up annual tuition and fee agreements for all families in FACTS

• Process financial aid awards in FACTS and apply them to tuition agreements

• Monitor and manage FACTS payment plans throughout the year

• Follow up on failed or missed FACTS payments

• Bill and track incidental expenses (e.g., sports, after-school programs)

Cash Management & Deposits

• Deposit physical checks (remote deposit when possible)

• Deposit cash and other checks at bank

• Record and track donations in donation tracking system

Financial Support & Administration

• Track and manage applicable grants to identify cost savings

• Provide ongoing support to the Director of Finance & Operations

• Assist with payroll processing in the absence of Business Office Staff member responsible for HR

• Manage transportation expenses (one school bus)  

Qualifications & Skills

• Bachelor’s degree in Accounting, Business, Finance, or related field required

• 3-4 years of accounting or bookkeeping experience ideally in a nonprofit or independent school setting preferred

• Strong sense of discretion and professionalism

• Excellent written and verbal communication skills

• Experience with FACTS Tuition Management strongly preferred

• Payroll processing experience is a plus

• Ability to collaborate effectively with cross-functional teams (e.g., Admissions)

Salary & Benefits

·         Salary range: $40,000–$55,000 based on qualifications and experience.

·         RPRY offers a competitive benefits package that includes PTO, QTR, and other employee benefits