Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office.

Responsibilities:

• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.

• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.

• Prepare and submit expense reports with accuracy using approved internal tools and established processes.

• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.

• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.

• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.

• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.

• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests.

This is permanent opportunity that will pay up to $80,000 depending upon experience.

• At least 2-5 years of administrative experience in a detail-oriented office environment.

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

• Experience using Concur for expense processing or travel-related administration.

• Strong organizational skills with the ability to manage multiple tasks in a fast-paced setting.

• Comfortable adapting to changing priorities and learning new procedures quickly.

• Detail-oriented, personable communication style with a service-oriented approach.

• Ability to work both independently and collaboratively as part of an administrative support team.