Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a retail organization in Waite Park, Minnesota on a contract basis with the potential for a permanent position. This position supports high-volume accounting and project documentation activities tied to commercial and residential work, with a strong focus on receivables, billing coordination, and contractor-related paperwork. The ideal candidate is organized, dependable, and comfortable managing detailed financial information across several systems while working closely with internal teams, subcontractors, and customers.

Responsibilities:
• Manage accounts receivable activities for commercial projects, including invoice support, payment tracking, and follow-up on outstanding balances.
• Prepare, review, and organize project-related financial documentation required for contractor and subcontractor billing processes.
• Coordinate billing and payment application tasks using platforms such as Procore, Trimble, Textura, and GC Pay, ensuring records remain accurate and current.
• Process accounting transactions across multiple software systems and maintain consistency of payment and job information.
• Support certified payroll and prevailing wage documentation by gathering, reviewing, and submitting required records from subcontractors and external partners.
• Reconcile accounts and investigate discrepancies to help maintain accurate financial reporting and project balances.
• Assist with lien-related paperwork and other compliance documents associated with commercial project accounting.
• Communicate regularly with contractors, subcontractors, and internal stakeholders to resolve documentation issues and keep projects moving efficiently.
• Provide limited support for residential collections and other general accounting tasks as needed.• Experience in accounts receivable, accounts payable, billing, reconciliations, and general accounting support.
• Background working in construction, subcontractor, contractor, or project-based accounting environments is strongly preferred.
• Familiarity with documentation tied to commercial projects, including pay applications, lien paperwork, certified payroll, and prevailing wage requirements.
• Ability to work accurately within multiple accounting and project management systems at the same time.
• Strong attention to detail and the ability to manage paperwork-heavy processes with minimal oversight.
• Effective communication skills for working with contractors, subcontractors, customers, and internal teams.
• Proficiency with spreadsheets and comfort handling accounting records in software platforms and Excel-based formats.