Senior Legal Secretary

Job Description

Job Description

Senior Legal Secretary

Location: Coral Gables, FL (On-Site)
Employment Type: Full-Time
Salary: $75,000 - $80,000

We are seeking an experienced Senior Legal Secretary to support a Managing Shareholder and lead a team of legal support professionals. This is a key position requiring a proactive leader who thrives in a fast-paced litigation environment.

The ideal candidate will have extensive experience supporting attorneys in medical malpractice and general liability/third-party defense litigation while serving as a dependable leader, mentor, and operational driver for the legal support team.

This individual should be energetic, motivated, and personable, with the ability to anticipate needs, manage competing priorities, and foster a collaborative team atmosphere.

• Provide high-level administrative and litigation support to the Managing Shareholder.

• Prepare, revise, and proofread complex legal documents, including pleadings, motions, discovery, and correspondence.

• Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and trial schedules.

• Coordinate all aspects of depositions, hearings, mediations, and trial preparation.

• Handle state and federal court filings, including e-filing and compliance with court rules.

• Maintain and organize case files from inception through trial and resolution.

• Assist in preparing trial materials, exhibits, and witness binders.

• Track and manage case deadlines to ensure timely filings and preparedness.

• Liaise with clients, expert witnesses, opposing counsel, and court personnel.

• Lead, mentor, and support a team of legal secretaries and administrative staff.

• Oversee workflow, delegation, and quality control across the support team.

• Train and onboard new team members while promoting best practices.

• Partner with attorneys and leadership to improve processes and efficiency.

• Assist with billing, time entry, and expense reporting.

• Support document management systems and case management tools.

• Ensure confidentiality and proper handling of sensitive legal information.

• 5+ years of experience as a Legal Secretary in a litigation-focused law firm (required).

• Proven experience supporting medical malpractice and/or general liability litigation.

• Prior experience in a senior or lead legal secretary role strongly preferred.

• Advanced knowledge of state and federal court procedures, including e-filing.

• Strong proficiency with Microsoft Office (Word, Outlook, Excel) and legal document management systems.

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Demonstrated leadership, mentorship, and collaboration abilities.

• High level of professionalism, discretion, and attention to detail.

• Energetic and proactive with a strong sense of ownership.

• Motivated self-starter who anticipates needs and solves problems.

• Personable and team-oriented with excellent interpersonal skills.

• Comfortable working in a fast-paced, high-volume litigation environment.

• Committed to excellence and delivering high-quality work.

• Health Insurance & GAP Insurance

• Life Insurance

• Long-Term Disability

• 401(k) Retirement Plan

• Vision & Dental Coverage

• FSA/HSA Options

• Paid Vacation

• 10 Paid Holidays

• Performance Bonuses

• Free Lunch

• Diverse, inclusive, and collaborative team environment

• Work directly with firm leadership on high-impact litigation matters.

• Join a respected and established litigation defense practice.

• Lead and help develop a high-performing legal support team.

• Thrive in a collaborative, team-first culture.

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities