Senior Legal Secretary

Senior Legal Secretary

Location: Coral Gables, FL (On-Site)
Employment Type: Full-Time
Salary: $75,000 - $80,000
Position Overview

We are seeking an experienced Senior Legal Secretary to support a Managing Shareholder and lead a team of legal support professionals. This is a key position requiring a proactive leader who thrives in a fast-paced litigation environment.

The ideal candidate will have extensive experience supporting attorneys in medical malpractice and general liability/third-party defense litigation while serving as a dependable leader, mentor, and operational driver for the legal support team.

This individual should be energetic, motivated, and personable, with the ability to anticipate needs, manage competing priorities, and foster a collaborative team atmosphere.
Key Responsibilities
Executive & Litigation Support

• Provide high-level administrative and litigation support to the Managing Shareholder.
• Prepare, revise, and proofread complex legal documents, including pleadings, motions, discovery, and correspondence.
• Manage attorney calendars, including court deadlines, hearings, depositions, mediations, and trial schedules.
• Coordinate all aspects of depositions, hearings, mediations, and trial preparation.
• Handle state and federal court filings, including e-filing and compliance with court rules.
• Maintain and organize case files from inception through trial and resolution.

Case & Trial Preparation

• Assist in preparing trial materials, exhibits, and witness binders.
• Track and manage case deadlines to ensure timely filings and preparedness.
• Liaise with clients, expert witnesses, opposing counsel, and court personnel.

Team Leadership & Operations

• Lead, mentor, and support a team of legal secretaries and administrative staff.
• Oversee workflow, delegation, and quality control across the support team.
• Train and onboard new team members while promoting best practices.
• Partner with attorneys and leadership to improve processes and efficiency.

Administrative Support

• Assist with billing, time entry, and expense reporting.
• Support document management systems and case management tools.
• Ensure confidentiality and proper handling of sensitive legal information.

Qualifications

• 5+ years of experience as a Legal Secretary in a litigation-focused law firm (required).
• Proven experience supporting medical malpractice and/or general liability litigation.
• Prior experience in a senior or lead legal secretary role strongly preferred.
• Advanced knowledge of state and federal court procedures, including e-filing.
• Strong proficiency with Microsoft Office (Word, Outlook, Excel) and legal document management systems.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated leadership, mentorship, and collaboration abilities.
• High level of professionalism, discretion, and attention to detail.

What We're Looking For

• Energetic and proactive with a strong sense of ownership.
• Motivated self-starter who anticipates needs and solves problems.
• Personable and team-oriented with excellent interpersonal skills.
• Comfortable working in a fast-paced, high-volume litigation environment.
• Committed to excellence and delivering high-quality work.

Benefits

• Health Insurance & GAP Insurance
• Life Insurance
• Long-Term Disability
• 401(k) Retirement Plan
• Vision & Dental Coverage
• FSA/HSA Options
• Paid Vacation
• 10 Paid Holidays
• Performance Bonuses
• Free Lunch
• Diverse, inclusive, and collaborative team environment

Why Join Us

• Work directly with firm leadership on high-impact litigation matters.
• Join a respected and established litigation defense practice.
• Lead and help develop a high-performing legal support team.
• Thrive in a collaborative, team-first culture.